Administrative Analyst II - County of Madera : Job Details

Under general supervision to direction, provides analytical assistance in the administration of assigned operations, programs, and projects including financial, grants, contracts, programmatic management, performance goals management systems, and human resources functions; researches and analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements; conducts needs analyses, feasibility studies, and evaluations for assigned projects and programs; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision direction from assigned supervisory or management personnel. Exercises no direct supervision over staff.

The job functions listed below are not inclusive or exclusive and are intended only as illustrations or examples of the various types of work that may be performed in various divisions/departments. Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law. Some duties, knowledge, and abilities may be performed by positions at the entry level in a learning capacity.

* Analyzes alternatives and makes recommendations regarding such matters as organizational structure, budget development and administration, staffing, facilities, equipment, cost analysis, productivity, and policy or procedure modifications.

* Coordinates activities with those of other departments, depending upon the nature of the assigned operation, program, or project to which assigned.

* Discusses findings with management staff and prepares reports of study conclusions.

* Provides technical assistance to others on budget, administrative or other analytical matters.

* Coordinates and performs professional-level administrative and programmatic work in such areas as budget development, financial administration and reporting, grants, purchasing, data management, contract administration, management analysis, and program evaluation.

* Writes and develops staff reports, presentations, and board items; plans, schedules, and coordinates board items for the department; and prepares and submits Board of Supervisors agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities.

* Conducts a variety of analytical and operational studies regarding departmental and programmatic activities; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval; prepares comprehensive technical records and reports.

* Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of operations, programs, and service delivery methods and procedures in order to maximize funding and minimize costs; assesses and monitors workload and administrative and support systems; identifies opportunities for improvement and develops related recommendations.

* Represents assigned department in interdepartmental, community, and/or professional meetings; confers with and coordinates with other County staff on a wide variety of administrative analyses and planning issues.

* Assists with ensuring compliance with federal, state, County, and funding agency regulatory and reporting requirements and applicable laws, regulations, and professional practices.

* Attends meetings, conferences, workshops, and training sessions; and reviews publications and related material to become and remain current on principles, practices, and new developments in assigned work areas.

* Provides guidance and general work direction to less experienced and/or lower-level paraprofessional and administrative staff.

* Coordinates department and County projects and programs with other government agencies, civic and community organizations, professionals, consultants, committees, and others as appropriate.

* Performs related duties as assigned.

Knowledge of:

* Organizational practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.

* Principles and practices of business and public administration as applied to the operational unit or assigned program.

* Analytical processes and project and/or program management including, but not limited to, purchasing, contracts, training, human resources, finance, budgeting, and other related programs areas.

* Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.

* Budgetary principles and practices.

* Research and reporting methods, techniques, and procedures; statistical analyses and various methods of presentation of data and recommendations.

* Basic principles, practices, and procedures of funding sources and grant funds disbursement.

* Sources of information related to a broad range of County programs, services, and administration.

* Principles and practices of public relations and public outreach techniques.

* Administrative principles and methods, including goal setting, planning, program and budget development and implementation.

* Recordkeeping principles and procedures.

* Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.

* Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.

* The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

* Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to the work performed.

Ability to:

* Coordinate and oversee programmatic activities such as administrative, budgeting, human resources, and fiscal reporting for assigned department and/or functional area.

* Perform administrative work involving the use of independent judgment and personal initiative in assigned area.

* Plan and conduct effective management, administrative, and operational studies.

* Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.

* Analyze, interpret, draw conclusions, summarize, and present administrative and technical information and data in an effective manner.

* Evaluate and develop improvements in operations, procedures, policies, or methods.

* Research, analyze, and evaluate new service delivery methods, procedures, and techniques.

* Interpret budgetary and financial statements.

* Devise methods and procedures for obtaining a variety of data.

* Develop, implement, and interpret goals, objectives, policies, procedures, and work standards for the department.

* Gain cooperation through discussion and persuasion.

* Prepare clear, concise, and complete reports and other written materials.

* Maintain accurate records and files.

* Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to the work performed.

* Effectively represent the department and the County in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.

* Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.

* Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.

* Effectively use computer systems, software applications relevant to the work performed, and modern business equipment to perform a variety of work tasks.

* Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.

* Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

* Equivalent to a bachelor's degree from an accredited four-year college or university with major coursework in business administration, public administration, finance, accounting, economics, or a closely related field.

* Two (2) years of professional experience performing administrative, budget, human resources, or administrative management functions, at a level equivalent to County's class of Administrative Analyst I.

Licenses and Certifications:

* Some positions may require possession of, or ability to obtain by the time of appointment, an appropriate California driver's license.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, and to operate a motor vehicle to visit various County and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

The application review process will include screening to ensure applications are complete and meet all minimum qualifications. In addition to the application, the applicant is required to complete the Supplemental Questions to further evaluate their education, training and experience relative to the required knowledge, skills and abilities for the position. Applicants must submit answers that are as complete as possible.

Only the most qualified applicants who pass the minimum qualifications review, will be invited to the examination process which may be administered by a written examination, oral interview, or any combination of qualifications appraisal determined by the Department of Human Resources to be appropriate. The Department of Human Resources will make reasonable accommodation in the examination process for disabled applicants. If you have an accommodation request, please indicate such on your application.

Depending upon the number of applicants meeting the minimum qualifications, applicants may be scheduled for the assessment listed below. Passing score is 70% out of 100%.

THE ASSESSMENT (100%) IS TENTATIVELY SCHEDULED FOR THURSDAY, JANUARY 16, 2025

To move forward in the application process, you must complete an online application through our website All job postings are also included via the TDD phone at 559-###-#### and the 24-hour job line at 559-###-####. Please attach a copy of your unofficial transcripts (indicating when degree was awarded), licenses, and certificates to your application or your application may be considered incomplete. Resumes may be uploaded but cannot be used in place of a completed application.

For an open recruitment, applicants claiming veteran's preference must submit a copy of their DD-214 form along with the application. Candidates who attain ranking on an eligible list and are involuntarily called to active duty may be considered for eligibility reinstatement upon their return.

PLACEMENT ON THE ELIGIBLE LIST:

The Civil Service Commission may limit the number of qualified applicants eligible to participate in the examination process. If two or more candidates have the same total final score on an examination, they shall be ranked in order of their scores in that portion of the examination which has the greatest weight. The names of two or more eligibles having final ratings which are identical shall be grouped on the eligible list as tie names with equal rank for certification and appointment purposes.

Candidates who are successful in all phases of the examination process will be placed on an eligible list, in rank order based on a calculation of their total score from the examination process. The eligible list established by this recruitment will be active for a minimum of six (6) months or one (1) year, unless otherwise determined by the Director pursuant to section 6-4 (b) and may be extended for up to an additional year by the Commission.

PRE-EMPLOYMENT MEDICAL REQUIREMENTS:

As a condition of employment with the County of Madera, a candidate must submit to a Tuberculosis (TB) screening, and related follow up testing as necessary. Designated classifications* are also subject to a medical examination, which includes a review of medical history. TB screenings and medical exams are administered by the Madera County Public Health Department and/or health care professional designated by the County.

Designated classifications required to submit to an employment medical examination generally include those that are physical in nature or as may be required by law. If you have any questions about the pre-employment requirements, please contact the Department of Human Resources at (559) ###-#### or [email protected].

ELIGIBILITY FOR EMPLOYMENT:

You will be required to submit verification of your identity and citizenship or legal right to work in the United States at the time of and as a condition of an offer of employment.

As a condition of employment, all prospective employees shall be required to be fingerprinted.

EQUAL EMPLOYMENT OPPORTUNITY

Madera County does not discriminate on the basis of race, color, religion, sex, gender, gender identity, gender expression, transgender status, national origin, age, disability (physical or mental), medical condition, pregnancy, genetic information, ancestry, marital status, sexual orientation, veteran or military status, political affiliation, or any other basis protected by Federal or State law.