Administrative Analyst - UNIVERSITY OF ARKANSAS SYSTEM : Job Details

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Closing Date:

12/31/2024

Type of Position:

Staff - Clerical

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

* Health: Medical, Dental and Vision plans available for qualifying staff and family

* Holiday, Vacation and Sick Leave

* Education discount for staff and dependents (undergraduate only)

* Retirement: Up to 10% matched contribution from UAMS

* Basic Life Insurance up to $50,000

* Career Training and Educational Opportunities

* Merchant Discounts

* Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Department:

INST | Compliance International Comp

Department's Website:

Summary of Job Duties:

The International Compliance & Conflict of Interest Administrative Analyst works under the direction of the Director of International Compliance & Conflict of Interest. This position performs all office management duties for the Office of International Compliance and Conflict of Interest, including maintaining and ordering supplies, processing and managing travel, processing mail and serving as reception for the Office of International Compliance and Conflict of Interest.

Qualifications:

Minimum Qualifications:

* Bachelors' Degree in Business Administration, Accounting, or related OR

* High School diploma/GED plus additional 4 years of medical office or related administrative experience.

* 5 years executive assistant or office management experience

* Ability to perform tasks, duties and responsibilities at their own direction and initiative, and the ability to learn new skills.

* Excellent organizational skills and knowledge of office management.

* Must have excellent verbal and written communication skills.

* Must be proficient in working with MS Office and Outlook, and the ability to learn UAMS systems, including Workday, required.

* Able to maintain confidentiality of all functions in the office.

* Must have analytical and problem/situation solving skills: decision making skills.

Preferred Qualifications:

* Prefer Workday and Excel experience.

Additional Information:

Additional Information:

This position maintains the database and logs of International Compliance/Export Control Screenings and assists with mandated audits and inventories. The IC & COI Administrative Analyst also plans and coordinates Compliance Committee meetings, manages/navigates the COI disclosures systems, and responds to IT Help Desk support service requests for International Compliance and COI-related systems.

The Coordinator will ensure customer service by analyzing customer complaints, concerns, and suggestions and providing appropriate follow-through to the Director. As a part of the Office of International Compliance and Conflict of Interest, the Coordinator will work with the team to ensure data maintained by the Office is accurate and accessible. The Coordinator will assist with risk assessments and implement mitigation strategies to address areas of concern and will encourage a culture of transparency and ethical behavior throughout the organization.

The International Compliance & Conflict of Interest Program Coordinator must possess analytical skills to properly identify Conflict of Interest or International Compliance issues, the ability to manage multiple projects at a time, attention to detail, an ability to work across cultures, and excellent communication skills.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Optional Documents:

Proof of Veteran Status

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:

Sitting

Frequent Physical Activity:

Feeling, Hearing, Manipulate items with fingers, including keyboarding, Talking, Walking

Occasional Physical Activity:

Crouching, Grasping, Kneeling, Reaching, Standing

Benefits Eligible:

Yes