Administrative Analyst- Public Safety - City of Carson, CA : Job Details

Salary : $7,408.00 - $9,455.33 MonthlyLocation : CITY OF CARSON, CAJob Type: FULL-TIMEJob Number: 2400078Department: CITY MANAGER'S OFFICEOpening Date: 11/12/2024Closing Date: 11/27/2024 6:00 PM PacificTHE POSITIONThe Ideal Candidate Profile: Administrative Analyst-Public Safety1. The ideal candidate for the City of Carson Administrative Analyst will be analytical, detail-oriented, and capable of managing multiple responsibilities independently.2. This position requires experience in administrative analysis and a strong understanding of public sector operations, particularly in Public Safety or municipal governance.3. The candidate must be skilled in research, data analysis, and the ability to prepare reports and recommendations for City leadership. Strong communication skills are essential for liaising with City commissions, engaging with the public, and coordinating with internal departments and external agencies.4. The ideal candidate will have experience in budget preparation, grant writing, and contract compliance, and will be comfortable drafting official correspondence, procedural manuals, and public communications.Job Summary:Under direction, performs varied and complex professional and confidential administrative work; plans and directs the functions of programs in support of a City Council authorized committee, commission, or board; conducts administrative studies and analysis of operations in order to solve problems of budget, organization, program, procedure, manpower utilization, capital projects, or equipment; acts as staff support to a higher level manager and authorized committees, commissions, or boards. ESSENTIAL DUTIES(These functions are representative and may not be present in all positions in the class. Management reserves the right to add, modify, change, or rescind related duties and work assignments.)

Perform administrative duties to assist the City Manager, General Manager or City management.

Attend meetings of the committee, commission, or board to which assigned.

Research feasibility of proposed committee activities and report back to committee.

Develop procedures for implementing committee programs.

Serve as liaison with other agencies, the public, and various City departments on behalf of the committee to obtain information or resolve problems of implementing committee programs.

Research, analyze data, and prepare recommendations in written or oral form to the City Manager and management related to committee programs.

Represent the City at public functions.

Disseminate information to the public on behalf of the City in situations requiring judgment and tact.

Prepare official correspondence.

Conduct studies of organizational functions related to productivity, budget, and financial analysis; research project costs of new programs.

Provides administrative solutions requiring knowledge of records management, forms control, systems and procedures analysis, and statistical analysis.

Assist in budget preparation by drafting or revising justifications for expenditures and compiling supportive data; represent City management in interactions with division managers in preparation, organization, and justification of department budget.

Perform studies to ascertain the efficiency, economy, and effectiveness of departmental operations, policies, and procedures.

Implement change resulting from studies.

Write procedural manuals or instructions.

Prepare written communications regarding City programs, policies or activities for public dissemination.

Work with departments and officials on administration problems; develop plans and programs.

Write RFPs and/or RFQs writing for professional services.

Administer contract compliance administration.

Prepare and monitor capital improvement project budgets.

Write and administer grants.

Evaluate impact of new or revised programs and their objectives compliance.

Performs related duties as required.

QUALIFICATIONSEducation and/or Experience:

• Bachelor's degree in an occupationally related field and three (3) years full-time paid experience in a staff capacity analyzing and making recommendations for the solution of problems of organization, systems and procedures, program, budget, or personnel. Experience and/or education in a related field may be substituted on a year for year basis.

Knowledge of:

• Research and analytical methods.
• Statistical methods and procedures.
• Methods of report presentation.
• Budgeting practices.
• Purchasing practices.
• Personnel principles.
• Office Management practices, procedures and safety.
• Organizational Theory.
• Cost Analysis.
• Public Administration.
• Supervision techniques.

Skill and/or Ability to:

• Compile, analyze and evaluate complex administrative and sensitive information.
• Plan, organize, direct and evaluate programs.
• Communicate effectively, orally and in writing.
• Evaluate the work of others.
• Meet approved minimal physical and medical standards.
• Establish and maintain effective working relationships with others.
• Operate computers and related software.

License:

• Possession of a valid California Class C driver's license.

Employees in this classification will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. WORKING CONDITIONSEmployee accommodations for physical or mental disabilities will be considered on a case-by-case basis. Positions in this class normally:

• Require vision (which may be corrected) to read small print.
• Perform work which is primarily sedentary.
• May be required to use personal vehicle in the course of employment.
• Is subject to inside and outside environmental conditions.
• May be required to attend periodic evening meetings and/or to travel within and out of City boundaries to attend meetings.
• May be required to work evenings or weekends.

RECRUITMENT PROCESSApplications will be screened and evaluated for relevant training and experience. Applications must be complete, and include any and all required documents. Only those applicants determined to be among the most qualified may be invited to participate in the selection process which will consist of the following sections:

• Supplemental Questionnaire, no weight
• Oral exam, weighted at 100%

The Human Resources Department reserves the right to adjust, modify, delete and/or change the above exam types and/or weights. Supplemental questionnaires are used to evaluate applicant's indicated abilities with the ideal candidate profile. Applicants must achieve a cut-off score of 70% or above on the written and oral examination to be placed on the eligibility list. Passing the written, performance and oral examination does not guarantee an invitation to the selection interview. The Human Resources Department reserves the right to invite those amongst the highest scoring to the next phase of the recruitment.Revisions to a testing component during a recruitment process can be made at the discretion of the Human Resources Department. Applicants will be notified by email if a revision is made. An eligibility list will be established in accordance with the City's Personnel Rules, Rule VI, Employment List Procedures. OTHER INFORMATION:The City of Carson is an Equal Opportunity Employer. Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call Human Resources for assistance at (310) ###-####. APPOINTMENT:Any offer of employment, or acceptance of an employment offer, is contingent upon passing live scan, background check, and other tests. All new employees are required to take a loyalty oath. The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions contained herein may be modified or revoked without notice. All statements made on the job application are subject to investigation and/or verification. Inaccurate and/or false statements will be cause for disqualification, removal from the eligibility list or discharge from employment. IMPORTANT NOTICE: THIS POSITION IS OPEN CURRENT CITY OF CARSON EMPLOYEES:Please do not use your City of Carson email address as part of this application. You must indicate a personal email address to receive communications and/or notices from Human Resources throughout the recruitment process. City of CarsonSummary of Employee BenefitsCarson Professional Supervisors Association (CPSA)CalPERS Retirement Formula

• 3%@60 Formula - Employees hired before May 6, 2011.
• 2%@55 Formula - Classic Members hired on or after May 6, 2011.
• 2%@62 Formula - New Members hired on or after January 1, 2013.

Other

• Employees pay the full Employee Paid Member Contribution on a pre-tax basis.
• 1959 Survivors Program - level 4.

Medical Insurance

• The City contracts with CalPERS for medical benefits, which offers employees a choice of various HMOs and PPOs.
• The City will pay the full family HMO premium from Kaiser Permanente of Los Angeles Region (including Riverside and San Bernardino counties) for each Unit member and eligible dependents. These employees shall receive 75% of the lowest 2-party premium to be deposited into the employee's City-sponsored deferred compensation account.

Dental Insurance

• The monthly dental plan is fully paid by the City.
• These employees shall receive 75% of the premium to be deposited into the employee's City-sponsored deferred compensation account.

Vision Insurance

• Employees may purchase vision care through payroll deduction from wages and/or with any remaining cafeteria money.

Life Insurance

• $100,000.00 Basic Group Term Life Insurance premium paid by the City.

Deferred Compensation

• Deferred Compensation Plan is available, employee participation is optional.
• Deferred Compensation City match per calendar year as follows: one thousand, five hundred dollars ($1,500.00) for Supervisors, and one thousand dollars ($1,000.00) for Professional unit members.

Short-Term Disability/Long-Term Disability

• City Paid premium.

Annual LeaveMonthly Accruals 11.33 hours Upon Appointment13.33 hours Commencement of 6th year16.66 hours Commencement of 11th yearAdditional 10 hours per year, in addition to 16.66 Commencement of 20th yearAdditional 20 hours per year, in addition to 16.66 Commencement of 21st yearAdditional 30 hours per year, in addition to 16.66 Commencement of 22nd yearAdditional 40 hours per year, in addition to 16.66 Commencement of 23rd year100% paid at separation.700 maximum accrual hours. Sick Leave

• 10 hours accrued per month.
• 1/2 of the value of accrued sick leave balance paid at separation (up to 760 hours).
• 1,200 maximum accrual hours.

Holiday Leave

• 14 paid holidays per calendar year.

Administrative Leave

• Exempt employees accrue 10 hours per month with a max accrual of 160 hours.

Annual Professional Development Allowance

• The City provides professional development pay in the amount of six hundred dollars ($600.00) payable in the first quarter of the fiscal year.

Education/Tuition Reimbursement

• The City will reimburse employees up to the California State University in-state rate (per semester, quarter, or academic year).

Retiree Medical

• The City shall pay a monthly health insurance premium for eligible retired unit members as follows:

% of difference between therequired minimum contributionFull-time service with Carson and the amount the City paysat time of retirement for active Unit members0 - 4.99 years 0%5 years 50%6 years 60%7 years 70%8 years 80%9 years 90%10 years 100%Longevity Pay

• 2 1/2% of the prevailing pay rate upon attaining 15 years of service credit.
• 5% of the prevailing pay rate upon attaining 20 years of service credit.
• 7 1/2% of the prevailing pay rate upon attaining 25 years of service credit.

For more information, please click on the link below.01 1. The following supplemental questions will be used to assist us in screening your application. You are required to answer each of the following questions truthfully and completely. This questionnaire will be used to determine if you meet the minimum qualifications for this job. Your responses to this questionnaire may also be used to evaluate your qualifications beyond the minimum requirements, as part of the application screening process. As such, please take the time necessary to answer the questions thoroughly. Applications submitted without a completed supplemental questionnaire, or those that say see resume or application, may not be considered. It is imperative that your responses to the questionnaire provide a true and accurate reflection of your background. Additionally, your answers MUST be supported by the information you have entered in your general application. Responses which cannot be substantiated by information contained in your application will be deemed invalid. Falsification, exaggeration and misrepresentation will result in your disqualification. Your responses will be evaluated as submitted. Do you agree to answer the following questions truthfully and completely AND understand that falsification or overstatement of your qualifications is grounds for disqualification of your application?

• Yes
• No

02 Which one of the following statements best describes the highest education you earned?Please note: Proof of education (AA degree or higher) must be attached at the time of submission with your application.

• I earned a high school/GED certificate.
• I earned an Associates degree.
• I earned a Bachelor's degree.
• I earned a graduate degree.

03 Do you have experience working in a Public Safety agency or with a public sector municipality?

• Yes
• No

04 Please summarize your experience with external agencies (i.e. Police, Sheriff, Fire, Emergency Services, Military, etc.) coordinating joint project response efforts. 05 Have you ever been responsible for drafting or reviewing Requests for Proposals (RFPs) or Requests for Qualifications (RFQs)?

• Yes
• No

06 Have you ever had to prepare official correspondence, reports, or presentations for senior management or public-facing communications? Please provide a brief example of your experience. 07 Do you have experience with grant writing and/or managing contract compliance in a government or public safety-related context?

• Yes
• No

Required Question