ADMINISTRATIVE ASSISTANT 1 - Lewis-Clark State College : Job Details

LC State invites applications for the position of Administrative Assistant 1.

Salary and rank based on experience and qualifications: $16.70 - $17.40 per hour (10-month position)

Required Qualifications:

* Good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception;

* Good knowledge of gathering and compiling data; composing emails, letters, forms, reports, and templates;

* Good knowledge of balancing and coordinating a workload for multiple projects

* Schedule and coordinate travel for the Transition Coordinator; prepare travel forms; process state purchasing card transactions.

* Respond to inquiries and explain program services, policies, and procedures to internal/external customers.

* Monitor budgets and prepare financial transactions.

* Collaborate and assist Transition Coordinator in implementing program directives and completing large projects.

* Provide administrative support during event and presentation planning.

Preferred Qualifications:

* AA degree with experience in teaching, training, or counseling

* Experience with Lewis-Clark State College procedures and software programs, such as, Colleague

* Experience with WordPress, HTML, CSS3 or experience with Web Editing Tools/Converting Images and Text.

* Experience with math, accounting and/or QuickBooks

* Excellent communication skills and Strong writing /proofreading skills required

* Experience with Microsoft Office (Word, Excel and PowerPoint)

* Advanced computer proficiency using Odyssey, Access and Outlook

* Able to process financial transactions quickly and accurately

* Experience in customer service

* Experience organizing, setting priorities, and multitasking with minimal supervision

* Excellent interpersonal skills and a friendly, positive attitude

* Ability to analyze problems and resolve conflicts

* Ability to function autonomously in a highly visible position that is subject to frequent interruptions

* Able to demonstrate strong analytical problem solving, and critical thinking skills

Responsibilities:

This administrative support position will help and provide support to the Transition Coordinator and the Learning Resource Center Manager with their administrative load including travel, Jaeggar, budgets, p-cards, and other administrative work.

* Use a multifunction phone to answer, screen, and refer/transfer telephone calls

* Ability to use computers, and other office machines

* Maintain and manage reports and statistical data programs

* Enter, track, and process purchase requests, including annual, reoccurring, and ad hoc requests

* Process and arrange travel, requisitions, and other office paperwork

* Manage supplies and office inventory

* Maintain files, filing system and program inventory

* Budget maintenance

* Maintain program calendar, calendar for CTE CSM, schedule appointments, set up video conferencing calls, and monitor action items

* Compose and edit correspondence, newsletters, award nominations, student recommendations, grant applications, reports, and other written communications / materials as needed

* Archive and update posters, fliers, brochures, social media, website, and other materials

* Serve as a resource for CTE Learning Resource Center (LRC) policies and procedures

* Assist students with coursework

* Oversee and train tutors as necessary

* Prepare content for web and update the CTE LRC website

* Schedule and coordinate travel for the Transition Coordinator; prepare travel forms; process state purchasing card transactions.

* Respond to inquiries and explain program services, policies, and procedures to internal/external customers.

* Monitor budgets and prepare financial transactions.

* Collaborate and assist Transition Coordinator in implementing program directives and completing large projects.

* Provide administrative support during event and presentation planning.

* Additional duties include direct and indirect activities to support recruitment and retention of students.

Application Procedure: Please upload all of the following documents or your application may not be considered for review.

* Cover Letter/Letter of Interest

* Resume/Curriculum Vitae

* Contact Information or Letters for three (3) Professional References

This position is open until filled; however, applications received on or before October 4, 2024, will receive first consideration. Posting will remain open until a suitable pool of candidates is identified.

This position is subject to the successful completion of a criminal background check and may also be subject to an education verification. LC State is an EEO/AA/VETS employer.