Administrative Assistant 1 - State of Idaho : Job Details

Idaho Department of Juvenile Corrections is now hiring for a full-time Administrative Assistant I (AA1) that will be located at our Headquarters building in beautiful downtown Boise office. Are you gifted in Administration AND interested in making a difference in the lives of Idaho's youth while taking advantage of the great State of Idaho employment benefits? If yes, then this is the position for you! This position provides office support to internal IDJC programs and divisions on an as-needed basis. The variety of office support provided by this role will require an in-depth knowledge of the assigned program areas, which the agency will provide during on-the-job training. This positions schedule is Monday-Friday 8:00 am- 5:00 pm.

To learn more about Idaho Department of Juvenile Corrections visit our website: IDJC

Responsibilities:

• Knowledge of multiple procedures and program guidelines to make decisions. Decisions cover a variety of tasks.
• Personnel will respond to non-routine inquiries and explain department services, policies, procedures, and rationale for decisions to customers.
• Incumbents typically utilize a variety of computer operations to complete daily assignments.
• Incumbents will perform office support or secretarial duties such as composing correspondence; creating, reviewing, and processing documents and records
• Incumbents will apply good knowledge of English language, grammar, and punctuation to proofread and edit department policies.
• Serve in a customer service role answering phone calls and greeting visitors and customers at the reception desk
• Identifying and correcting errors and omissions on documents received from staff, departments and/or public; and maintaining records.
• They may schedule appointments or services and make meeting and travel arrangements.
• Drafting/sending letters.
• Filing court documents, scanning and digitizing files.
• Transcribing and proofreading legal documents.
• Organizing documents for court filing and record keeping.
• Manage legal support inbox.
• Assist with vehicle maintenance coordination; seasonal tire rotation/oil changes.
• Order supplies.
• Maintain office, lobby appearance.
• Other duties as assigned.

Minimum Qualifications:

Good knowledge of:

• Office support functions including word processing, filing, composing a variety of business documents and reception.
• Gathering and compiling data.
• Balancing and coordinating a workload for multiple projects.

MQ Specialties:

Experience:

• Taking minutes.
• Using spreadsheet software.
• Intermediate word processing skills.
• Collecting and organizing data and managing a data base.

Desired Qualifications: These skills and experience are not required for the position but may increase your overall score

• Customer Service experience.
• Proofreading and editing technical materials.
• Proficient in using MS Word, MS Excel, MS Outlook, MS Access, MS PowerPoint, and Internet.
• Strong organizational skills.
• Excellent attention to detail.
• Exceptional written and verbal communication skills.

Benefits: We offer a competitive benefits package that includes the following -

• Excellent medical, dental, and vision insurance - employee only coverage for PPO $65/month for medical and vision & $11.80/month for dental
• Participation in one of the Nation's best state retirement system
• Generous vacation and sick leave accrual that begins as soon as you start (accumulate approximately 3 weeks of vacation the first year, and increasing with state longevity)
• Eleven paid holidays in a year
• Eight weeks of Paid Parental Leave
• Multiple saving plans-optional 401k and 457 plans
• Group Life Insurance/Disability Insurance/Supplemental Life Insurance - state provided basic life insurance coverage and affordable supplemental plans
• Public Sector Student Loan Forgiveness (eligibility requirements may apply)
• Employee Assistance Program - confidential support, information, and resources for all of life's challenges
• State and Department Wellness Programs
• Ongoing training opportunities
• Potential flexible work schedule

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) ###-#### (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.

CONTACT INFORMATION: Idaho Department of Juvenile Corrections P.O. Box 83720 Boise, ID 83720-0285

EMAIL: [email protected]