ADMINISTRATIVE ASSISTANT 1 (NY HELPS) - StateJobsNY : Job Details

Current New York State employee with one year or more of qualifying permanent service as a Grade 06 or above and eligible for transfer under Section 70.1 of the NYS Civil Service Law. All transfer candidates must pass a keyboard typing test and successfully complete a traineeship to reach the Administrative Assistant 1 grade 11. NY HELPS Qualifications: Administrative Assistant Trainee 1 Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or officeadministration. Administrative Assistant Trainee 2 One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Administrative Assistant 1 Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. If hired as a trainee 1 or 2, you must successfully complete a set training and development program to reach full performance level. This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified. Duties Description The candidate will service as the principal clerical support for the Division Construction and Traffic units. Duties will include, but are not limited to the following: Timekeeper/payroll Lane closure reports CAD monitoring for impounds Updating/distributing emergency call-out lists and duty officer schedules Answering phones, greeting visitors, emailing filing, processing incoming and outgoing mail and ordering supplies Assembling proposals and plans Scheduling and attending meetings and events; taking/distributing minutes Typing reports, letters, schedules, charts, forms and spreadsheets Maintaining records for the Construction Department pool cars Assisting with Division HQ phone coverage and allocation of general pool car vehicles Completing special projects as assigned Additional Comments This is a NYS Thruway Authority Unit 1 Teamsters position: Health Insurance and Prescription Drug Coverage. Dental and Vision Coverage. 13 Paid Holidays, 4 of which are floating holidays, which are credited in July each year for use from July 1st through June 30th. Vacation, Sick and Personal Accruals. Sick Leave is credited at the rate of one-half day each biweekly pay period up to a total of 165 days. Sick Leave Incentive Plan - Employees who have not accumulated 165 sick days and have not used sick leave during the periods of January 1st to June 30th or July 1st to December 31st, each year, may receive two days of pay for each six-month period. Employees who have a sick leave balance of 165 days, and continuously maintain that balance for each six-month period, may receive four days of pay for each six-month period. Employees with 20+ years of continuous Authority/State service may receive up to an additional five days of vacation leave accruals annually. Membership in the New York State and Local Retirement System, as well as optional enrollment in the NYS Deferred Compensation Plan. Tuition Assistance Program which reimburses 90% of tuition costs for approved courses up to 15 credit hours per year. New York's 529 College Savings Program, which provides New York families with a tax-advantaged way to save for college. Flexible Spending Program, which allows employees to set aside pre-tax payroll deductions for eligible health care and dependent care expenses. Service Award Payments - Upon completion of 10 years of Authority service, eligible employees will receive a 10-year Service Award Payment. Payments are then awarded every five years as noted in the contract until 30 years of Authority service is reached. Service Awards have a positive impact on retirement.Employees are paid bi-weekly, with no lag time. Some positions will be eligible for downstate and/or geographical pay depending on location and title. The New York State Thruway Authority is an Equal Opportunity Affirmative Action Employer. Diverse candidates are encouraged to apply. New York State Human Rights Law prohibits discrimination based on age, race, creed, color,?national origin, sexual orientation, military status, familial status, citizen or immigration status, sex, disability, marital status, gender identity or expression, prior arrests, prior conviction records, predisposing genetic characteristics or domestic violence victim status. The Thruway Authority is committed to a workplace free from discrimination based on the referenced characteristics and other federal and state protected characteristics. The New York State Thruway Authority provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Bureau of Accessibility, Equity, Diversity and Employee Engagement at [email protected] or call (518) ###-####. Some positions may require additional credentials or a background check to verify your identity.Name Olivia M. Telephone 518-###-#### Fax 518-###-#### Email Address [email protected] AddressStreet 200 Southern Boulevard City Albany State NY Zip Code 12209 Notes on Applying If interested in this vacancy, you must submit a resume and any other documents for proof of eligibility to the contact information in this announcement. Please include the Vacancy ID and title of the position you are applying for in your email.