Administrative Assistant 1 (NY HELPS) - 5704 - StateJobsNY : Job Details

NY HELPS Non-Competitive Minimum Qualifications: Administrative Assistant Trainee 1, NS (Grade 8): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.Administrative Assistant Trainee 2, NS (Grade 9): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Administrative Assistant 1, Grade 11: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.Reassignment & Transfer Opportunities: Current New York State Department of Health employee with permanent or contingent permanent status as an Administrative Assistant 1, Grade 11, OR current New York State employee with one or more years of permanent, contingent-permanent, or 55 b/c service as an Administrative Assistant 1.OR: Current New York State employee with one or more years of permanent, contingent-permanent, or 55b/c service in a position allocated to Grade 6 or above, and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.Preferred Qualifications: The preferred candidate will have strong verbal and written communication skills, good organizational skills, and the ability to work independently in a fast-paced environment and prioritizes multiple assignments. They will also be proficient in Microsoft Office Suite, eHIPS and the Safe Drinking Water Information System (SDWIS). Duties Description The Administrative Assistant (AA) 1 will provide critical administrative support to the Geneva District Office. They will primarily be responsible for assisting the engineers within the water program. This will include handling and interpreting complex data and how it will impact the operators. The incumbent will enter all water quality data and compliance reports into SDWIS, organize the flow of paper in the office, triage the mail, file documents, and process permit and enforcement action fees. The AA 1 will also have limited responsibility for appropriately forwarding calls, taking messages, forwarding messages to appropriate staff, and covering other sections of telephone operations as needed. Additional Comments One full-time, permanent, non-competitive or competitive appointment opportunity. Appointment may be made at a trainee level. A two-year traineeship leading to Administrative Assistant 1, Grade 11, is in effect. If placed at a trainee level, trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, Grade 11.For more information on the NY HELPS program, please visit: Transfer candidates, you may be asked for a Social Security Number to verify your transfer eligibility.For more information on transfer types, transfer eligibility criteria, and the current transfer determinations for your title, visit the following website: This position is part of the NYS HELPS program. No examination is required. We offer a work-life balance and a generous benefits package, worth 65% of salary, including: Holiday & Paid Time Off Public Service Loan Forgiveness (PSLF) Pension from New York State Employees' Retirement System Shift & Geographic pay differentials Affordable Health Care options Family dental and vision benefits at no additional cost NYS Deferred Compensation plan Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds And many more...For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health's Mission, Vision, Values and Strategic Plan, please visit: Some positions may require additional credentials or a background check to verify your identity.Name Human Resources Management Group, MRF/AA1/5704 Telephone 518-###-#### Fax 518-###-#### Email Address [email protected] AddressStreet Room 2217, Corning Tower Building, Empire State Plaza City Albany State NY Zip Code 12237 Notes on Applying Please submit your resume and cover letter as one (1) document, preferably in PDF format, by email to [email protected], with Reference MRF/AA1/5704 included in the subject line or by mail to Human Resources Management Group, MRF/AA1/5704, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) ###-####. Failure to include the required information may result in your resume not being considered for this position.