Administrative Assistant 1, SG 11 (School of Ed) - SUNY Geneseo : Job Details

Administrative Assistant 1, SG 11 (School of Ed) Bookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.SHIFT: 8:00 a.m. - 4:15 p.m.Please submit a cover letter, resume, and contact information for three professional references including at least two past/current supervisors.PLEASE NOTE: References will be contacted at the time of scheduling interviews.If you received a canvass letter, you must respond to the canvass in ELMS, OR scan and upload your canvass letter, OR return your canvass letter by mail.*If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.Vacancy AnnouncementPosition InformationCampus Title Administrative Assistant 1, SG 11 (School of Ed)Department School of EducationPosition SummaryHIGHLIGHTSSUNY Geneseo is looking for a new team member to join the School of Education as an Administrative Assistant 1, SG-11. In this position, you'll act as the principal administrative support position to the Director of Field Experiences, managing the clerical duties as well as frontline communications of the office.Duties include:managing all field experiences record keepingreviewing student teaching applicationsreviewing the eligibility of upcoming (two semesters) student teachersmanaging paperwork including supervisor hiring documentation, travel paperwork, and cooperating teacher stipendsRequired QualificationsMINIMUM QUALIFICATIONSYou must meet one of the following requirements:Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11 (formerly Secretary 1, SG-11).Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-06 or above).Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.Administrative Assistant 1 Transfer Eligibility Requirement: You must have one year of service in a clerical title (SG-09 or above) and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).Civil Service Canvass Letter: You are reachable on the NYS Civil Service Administrative Assistant Trainee 1 canvass list and received a canvass letter (either mailed or via email). The level of traineeship that you would be hired at is dependent on completed mandatory and elective coursework.NY HELPS : Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.In addition to meeting one of the above requirements, you must also meet the keyboarding requirement. Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.*If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.Preferred QualificationsPREFERRED QUALIFICATIONSRelevant and successful experience in an academic department of a college/university or relevant experience within a school district.Ability to handle multiple priorities and function independently on a day-to-day basis.Posting DetailsPosting DetailsPosting Number C461Number of Vacancies 1Line # to be filled 09100Full or Part-time Full-TimeAppointment Type Contingent PermanentJob Posting Date 10/25/2024Job Posting Closed Date 11/10/2024Salary Dependent on level of hire, starting at $39,215Special Instructions to ApplicantSHIFT : 8:00 a.m. – 4:15 p.m.Please submit a cover letter, resume, and contact information for three professional references including at least two past/current supervisors.PLEASE NOTE : References will be contacted at the time of scheduling interviews.If you received a canvass letter, you must respond to the canvass in ELMS , OR scan and upload your canvass letter, OR return your canvass letter by mail.*If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.About SUNY GeneseoMission StatementWe are a distinctive public liberal arts college that welcomes and inspires students to develop their knowledge and skills to build a better world. Our supportive, inclusive community is exceptional in cultivating creativity, engagement, and discovery. We find strength in diversity, joy in growth, and fulfillment in lifelong learning.VisionWe will cultivate a distinctive, equity-centered, public honors college experience that propels learners to positively impact society.ValuesThe Geneseo campus community is guided by our beliefs in and commitments to the following values:Learning: Embracing high expectations for intellectual inquiry, critical thinking, scholarly exploration, and personal growth.Creativity: Empowering a spirit of innovation that inspires intellectual curiosity, selfexpression, and problem-solving.Belonging: Welcoming a diverse campus community that supports and celebratesdifferent identities, promotes equity and inclusion, and respects the ideas andcontributions of each individual.Civic Engagement: Encouraging active participation grounded in self-reflection,empathy, and an ethical commitment to the common good of our local and globalcommunities.Sustainability: Building a culture of well-being that integrates and applies principles ofenvironmental, social, and economic stewardship informed by an understanding of thepast and our obligations to the future.Equal Employment Opportunity/Affirmative Action EmployerSUNY Geneseo is committed to fostering a diverse community of outstanding students, faculty, staff, and administration. We recruit, hire, train, and promote persons in all positions and ensure that all other personnel actions are conducted without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability, genetic information, or any other protected characteristic.Applicants, students, employees, and other members of the College community (including vendors, visitors, and guests) are protected from illegal forms of harassment or retaliation based upon a protected characteristic.To request accommodation or assistance for job-related duties or the employment application process, please contact the Office of Diversity and Equity at (585) ###-#### or email [email protected] ([email protected]%[email protected]%3E) . Find out more about our Community Commitment to Diversity, Equity, and Inclusion! ( Investigation StatementAll applicants are subject to drug and criminal background checks. See our full Background Investigation Statement at StatementApplicants interested in positions may access the Annual Security Report( ASR ) for the College at www.geneseo.edu/police. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Geneseo University Police Department at 585-###-####.NY State Executive Order 161Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) ###-#### or via email at [email protected] Link for Postings Duties/ResponsibilitiesJob Duties/ResponsibilitiesJob Duty/ResponsibilityFunction 1: Professional CommunicationWork independently as the first point of contact to provide general support including answering questions from students, supervisors, school district representatives, cooperating teachers, faculty, staff and deciding which questions need to be followed up by the Director of Field Experiences, the Coordinate of Field Placements, or other faculty/staff.Percentage Of Time 35%Job Duty/ResponsibilityFunction 2: Record KeepingMaintain computer and manual record filing systems including records of employment for adjunct supervisors.Prepare paperwork related to placements for students, adjunct supervisors, and cooperating teachers.Oversee collection and recording of evaluation completed by students, supervisors, and cooperating teachers.Generate statistical reports on student teaching assignments.Percentage Of Time 25%Job Duty/ResponsibilityFunction 3: Student Teaching Applications, Eligibility, & Field Experience PlacementsFacilitate application process including student teaching applications, OOA /special placement applications and acceptance processes with partner institutions.Monitor and communicate regarding students eligible for placement and ongoing verification based on student progress.Prepare communication and data for student teaching appeals.Support the Assistant Director with field experience placements by preparing placement request documents/spreadsheets, organizing paperwork, recording, and communicating confirmation of placementsPercentage Of Time 20%Job Duty/ResponsibilityFunction 4: Office OperationsManage office operations including supervisor applications and set up supervisor interviews, prepare GER form for supervisors, set up new supervisor email accounts through CIT .Assist in planning of required meetings for student teachers and supervisors.Order supplies, equipment and copier maintenance, and requests to Facilities Services.Percentage Of Time 10%Job Duty/ResponsibilityFunction 5: Travel PaperworkManage budget processes and records including preparation and submission of travel requisitions for reimbursement of supervisors, faculty, and staff as it relates to the Office of Field Experiences.Percentage Of Time 5%Job Duty/ResponsibilityFunction 6: Data Management System SupportSupport Director of Assessment & Accreditation with tasks related to data management system (TaskStream) processes including creating cooperating teacher and supervisor accounts.Provide basic technical support.Percentage Of Time 5%Supplemental QuestionsRequired fields are indicated with an asterisk (*).Please select the minimum qualification requirement that you meet. Requirement descriptions can be found above under 'Minimum Qualifications'.Reassignment RequirementAdministrative Assistant Trainee 1 Transfer Eligibility RequirementAdministrative Assistant Trainee 2 Transfer Eligibility RequirementAdministrative Assistant 1 Transfer Eligibility RequirementReinstatement RequirementCivil Service Canvass LetterNY HELPSI do not meet any of the above requirement qualifications.Applicant DocumentsRequired DocumentsResumeCover Letter/Letter of ApplicationOptional DocumentsCanvass Letter