Administrative Assistant 1/Trainee - State of New york : Job Details

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Review Vacancy

Date Posted 10/24/24

Applications Due11/06/24

Vacancy ID170384

* Basics

* Schedule

* Location

* Job Specifics

* Contact

NY HELPYes

AgencySUNY Fredonia

TitleAdministrative Assistant 1/Trainee

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitAPSU-Agency Police Services Unit (PBAofNYS)

Salary RangeFrom $39215 to $46306 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Chautauqua

Street Address 280 Central Avenue

City Fredonia

StateNY

Zip Code14063

Minimum Qualifications Non-competitive (NY HELPS):

High school diploma or high school equivalency diploma

Two years of experience in administrative support

Use of office software (e.g., email, word processing)

OR

* Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.

* Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

* Administrative Assistant Trainee 1 Transfer Eligibility -----------

Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).

* Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must either have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 or one year of services in a clerical title (SG-8 or above) AND successfully completed the four core administrative support courses.

* Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship AND successfully completed both the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

* Keyboarding requirement: Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

All applicants must meet at least one of the above requirements.

Duties Description Illustrative Tasks:

* Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals.

* Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons.

* Opens, reads, routes, and distributes incoming mail or other materials and answers routine inquiries.

* Tracks and coordinates assignments.

* Sets up and manages paper and electronic filing systems.

* Uses various information technology applications such as email, database, spreadsheets and word processing applications.

* Operates office equipment such as printers, scanners, and copiers; and arranges for repairs when equipment malfunctions.

* Creates, maintains, and enters information into spreadsheets and databases.

* Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisors.

* Coordinates conferences, meetings, or special events, such as luncheons or graduation ceremonies. Makes travel arrangements for staff. Creates and/or submits travel expense reports for staff.

* Completes forms in accordance with agency procedures.

* Makes copies of various documents, places them in proper files, and distributes them to appropriate staff.

* Locates and attaches appropriate files to incoming correspondence requiring replies.

* Composes, types, and distributes meeting notes, correspondence, and reports.

* Provides services to customers, such as order placement or account information.

* Reviews work done by others to check for correct spelling and proper grammar, ensures that office format policies are followed, and recommends revisions.

* Searches for information using various sources including the internet.

* Manages projects or contributes to committee or team work.

* Mails various items including letters, reports, and promotional materials; and prepares packages and arranges for them to be shipped.

* Orders and distributes supplies.

* Creates conference or event materials such as flyers or invitations.

Establishes work procedures or schedules and keeps track of the daily work of clerical staff.

* May supervise other clerical staff and provide training and orientation to new staff.

* May take meeting minutes, and/or prepare material from dictation.

Additional Comments Fredonia's Enrollment Management Services division is seeking qualified candidates for a full-time, 12 month, Administrative Assistant 1, administrative support position. The successful candidate will provide support to the Financial Aid Office.

Working in a team-oriented environment and utilizing a detailed working knowledge and understanding of Federal, NY State, and campus policies and procedures, the Administrative Assistant 1 is responsible for independently managing the communication, coordination, organization, and records for the Financial Aid Office.

This is a full-time, Administrative Assistant 1, 12-month, contingent permanent, SG11, CSEA represented position with an entry level salary of $46,306.

The FAO relies heavily on this front line position to answer inbound calls, answer emails, sort mail, and provide in-person assistance to both current students/parents and prospective students/parents which directly contributes to campus recruitment and retention efforts.

This position is responsible for overseeing all of the day-to-day administrative responsibilities allowing counselors to focus on more in-depth advisement appointments, participate in committees and take the lead on federal, institutional and state programs. Furthermore, this position plays a critical role in assisting the FAO's transition from paper based processes to an electronic model of scanning and indexing documents into our imaging database streamlining our processing time.

This is a full-time, Administrative Assistant 1/Trainee, 12-month, probationary/permanent, CSEA represented position.

Some positions may require additional credentials or a background check to verify your identity.

Name Leah Betts

Telephone 716#######

Fax 716#######

Email Address [email protected]

Address

Street 280 Central Avenue

511 Maytum Hall

City Fredonia

State NY

Zip Code 14063

Notes on ApplyingPlease use this link to view the complete details and to apply: