Administrative Assistant 1/Trainee - StateJobsNY : Job Details

Non-competitive (NY HELPS):High school diploma or high school equivalency diplomaTwo years of experience in administrative supportUse of office software (e.g., email, word processing)OR*Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.*Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).*Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).*Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must either have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 or one year of services in a clerical title (SG-8 or above) AND successfully completed the four core administrative support courses.*Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship AND successfully completed both the four core administrative support courses and the four elective administrative support courses, as designated by the agency.*Keyboarding requirement: Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.All applicants must meet at least one of the above requirements. Duties Description -Provide excellent customer service to students, faculty, staff, and clients of the Youngerman Clinic-Provide clerical support to the department chair and clinic director, and the faculty, and staff as needed-Compose, review, edit, screen, respond, evaluate, and prioritize correspondence and reports -Assist in creating and maintaining website pages-Coordinate and maintain Education calendars, contacts, and shared tasks using Google calendar-Prepare folders and materials for incoming students, including advising folders-Reconcile and maintain P-Card, Travel and NETcard records and track departmental accounts-Prepare check request forms -Track balances of the office fiscal accounts-Provide administrative support with the planning, scheduling, and coordination of departmental events, including the annual continuing education event.-Maintain inventory and requisition of office supplies, equipment, furniture, and professional memberships-Use of various digital tools including Microsoft Word, Excel, SUNY Business Intelligence (BI) software-Send and collate various department surveys, forms, and materials for accreditation and other CDS administrative purposes-Be aware of, understand, and follow all university policies. Additional Comments The Education Department seeks qualified candidates for an Administrative Assistant 1/Trainee. This is a full-time, Administrative Assistant 1/Trainee, 12-month, contingent permanent, SG11, CSEA represented position with an entry level salary of $46,306. Some positions may require additional credentials or a background check to verify your identity.Name Leah Betts Telephone 716####### Fax 716####### Email Address [email protected] AddressStreet 280 Central Avenue 511 Maytum Hall City Fredonia State NY Zip Code 14063 Notes on Applying Please use this link to view the complete details and to apply: