Administrative Assistant 2 - WSU : Job Details

Online applications must be received before 12:00am on:

December 9, 2024

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s):

105F-YN_CS_NPS - Administrative Assistant 2

Business Title:

Administrative Assistant 2

Employee Type:

Classified

Position Details:

The Opportunity:

Voiland College of Engineering and Architecture (VCEA) is seeking an Administrative Assistant 2, to support the School of Electrical Engineering and Computer Science (EECS). As an Administrative Assistant 2 you will coordinate work, manage schedules and priorities, and prepare correspondence, reports, and travel itineraries. You will provide essential support under the direction of the school's Administrative Manager, including coordinating activities, managing projects, and offering administrative assistance. Your responsibilities will include handling clerical tasks related to faculty recruitment, travel arrangements, maintaining and revising electronic database files and records, and processing reimbursements and purchasing requests. You will also explain and interpret complex policies, respond to inquiries, and oversee office operations such as mail, supplies, equipment, and maintenance requests. Additionally, you will ensure compliance with university regulations and may act on behalf of the Administrative Manager in their absence.

Required Qualifications:

* One year of experience as an Administrative Assistant 1 OR a Bachelor's degree in business administration, public administration, or closely allied field and two years of responsible office experience at the senior clerical level or higher.

* Clerical or office work experience may be substituted for education on a year-for-year basis. Graduate study may substitute for experience on a year for year basis.

* Demonstrated ability to communicate effectively, both orally and in writing.

* Proficiency with Microsoft Office Suite.

* Excellent customer service skills.

* Demonstrated ability to multi-task with frequent interruptions.

* Strong proofreading skills and attention to details.

Preferred Qualifications:

* One year full-time experience in engineering or science related area.

* Experience working in and familiarity with higher education.

Additional Information:

Area/College: Voiland College of Engineering and Architecture

Department Name: School of Electrical Engineering and Computer Science

City, State, Zip: Pullman, WA 99164

Department Link: School of Electrical Engineering and Computer Science

Monthly Salary: $3,239 - $4,299 (Range 37 Steps A - M) | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

Benefits: WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the summary of benefits offered by WSU for classified staff and Total Compensation.

Overtime Eligibility: Overtime Eligible

FTE: 100%

This is a permanent position.

Application Instructions: The screening of applicants will begin October 7, 2024. All applicants must upload a cover letter and resume/cv to their online application. Application materials should clearly communicate how the applicant meets all required qualifications. Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Applicants will be requested to provide contact information for professional references within the online application.

* External candidates, please upload all documents in the Resume/CV section of your application.

* Internal candidates, please upload all documents in the Resume/Cover Letter section of your application.

Required Documents:

* Resume/CV

* Cover Letter

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type:

Full time

Position Term:

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-###-#### (v), Washington State TDD Relay Service: Voice Callers: 1-800-###-####; TDD Callers: 1-800-###-####, 509-###-####(f), or [email protected].

Notice of Non-Discrimination

WSU prohibits sex discrimination in any education program or activity that it operates compliant with Title IX. Inquiries regarding Title IX and reports of sex discrimination can be directed to the WSU Title IX Coordinator. More information on WSU's policies and procedures to respond to discrimination and harassment are available here: Nondiscrimination statement.