Administrative Assistant 240 day - Arkansas Department of Education : Job Details

POSITION TITLE: Administrative Assistant

REPORTS TO: Principal

TERMS OF EMPLOYMENT: 240 day contract with benefits according to Siloam Springs

School Board policies

LOCATION: Northside Elementary (PreK-Kindergarten)

QUALIFICATIONS:

* High school diploma

* Experience working in a professional office setting.

* Strong computer skills, with proficiency in Microsoft Office (Work, Excel, and Outlook), and Google.

* Able to operate personal computers, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.

* Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time.

* Self-starter; able to work independently; organized.

* Effective verbal and written communication skills.

* Strong telephone and interpersonal communication skills.

* Experience with eSchool, eFinance, and YellowFolder is desired but not required.

* Knowledge, understanding of and patience interacting with students, parents and community members.

* Ability to work as a contributing and flexible team member.

ESSENTIAL JOB FUNCTIONS:

* Answer phones, receive messages, and respond to inquiries by staff, parents, or patrons of the district.

* Maintain electronic files.

* Input and generation of data/information for recordkeeping in multiple software systems.

* Produce brochures, handbooks, notebooks, flyers, and meeting agendas.

* Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.

* Type and/or prepare correspondences and communications for families, staff, and students.

* Register and manage student enrollment and withdrawals.

* Accurately maintain student records in a timely manner.

* Invoice coding, create purchase orders, daily reconciliation of purchase cards

* Work closely with the building principal to manage accounts and spending, handle daily cash collection and reconciliation of finances.

OTHER JOB FUNCTIONS:

* Maintain confidentiality.

* Attend meetings and training as directed.

* Present and communicate in a professional manner.

* Work additional hours or overtime as directed.

* Other duties as assigned by the supervisor.