Administrative Assistant 3 - Wenatchee Valley College : Job Details

Salary : $46,920.00 AnnuallyLocation : Wenatchee, WAJob Type: Full-timeJob Number: 2024-00050Department: FoundationOpening Date: 11/21/2024Closing Date: 12/19/2024 4:00 PM PacificJob Summary The position provides primary, confidential, and administrative support to the executive director of the WVC foundation (ED). The assistant works with the ED to produce and monitor the foundation budget, serve as a liaison between the foundation board and the executive director, manages workflow and special projects, and ensures critical processes and services are maintained and delivered. This position requires a strong customer service orientation, tact, and a commitment to diversity, equity, and inclusion practices. Essential Functions

• Provide confidential administrative support for the ED and other foundation staff.
• Budget development by gathering data on spending patterns and compiling future needs requests from various staff members. Develop cost estimates for staff, equipment, and supplies. Monitor and control budget status and expenditures.
• Maintain credit card and purchasing card (PCard) custodian duties for the ED and other staff as assigned.
• Prepare background information in preparation of ED's professional commitments. Keep ED's calendar and establish priorities.
• Make travel arrangements and prepare travel documents, coordinate arrangements for meetings at destination.
• Screen, prioritize and distribute mail; screen and prioritize ED's email and mail.
• Serve as liaison between the ED with various constituents.
• Perform complex tasks on word processing, graphics, statistical spreadsheets, PowerPoint presentations, and database work. Stay current with computer technology applications and software.
• Interpret and apply internal administrative policies consistent with goals, objectives, and policies of the foundation and the college.
• Manage database files and correspondence with donors and volunteers in a manner that builds relationships and feelings of affinity for the WVC Foundation over time
• Process address updates and other information into appropriate database software in a timely manner, on a regular basis
• Provide coverage for foundation staff duties when appropriate, i.e. processing invoices, assistance at foundation events, attending meetings as representative, etc.
• May supervise and direct the work of assigned staff to ensure efficiency, harmony and service to donors, volunteers, students, and faculty.
• Provide administrative support to the foundation board of directors.
• Develop, seek input for and distribute agendas, prepare meeting spaces, and take accurate and timely minutes.
• Prepare drafts of documents (e.g. policies, procedures, etc.), manage files, update website, and coordinate activities and information for appropriate board activities.
• Work with other foundation staff, college departments, and community organizations on special projects as needed.

This is not intended to be an exclusive list of all duties and responsibilities. Related duties and responsibilities may be assigned. Qualifications Minimum Qualifications:

• Associate's degree from an accredited institution OR two years of recent administrative support or managerial work experience.
• Two years of increasingly responsible office experience, including fiscal and budgeting experience or equivalent education/experience.
• Proficiency with word processing and spreadsheet software (Office 365, Word and Excel preferred).

Preferred Qualifications:

• Experience with customer relationship management (CRM) and SharePoint software
• Experience creating digital content such as social media and web management system content as appropriate to the role.
• Bilingual/bicultural, Spanish and English.

Knowledge, Skills, & Abilities

• Demonstrated ability to use exceptional communication and interpersonal skills demonstrating professionalism, empathy, diplomacy, discretion and integrity in interactions with diverse constituencies.
• High level of proficiency and accuracy in software packages including word processing, spreadsheets and database applications.
• Quality: Accurate and thorough, prepare detailed reports, evaluate processes to identify ways to improve and promote quality.
• Diversity, equity and inclusion: Demonstrated competency and experience working in a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, gender and racial/ethnic backgrounds and those with physical, emotional and/or learning disabilities.
• Professionalism: Approach others in a tactful manner, react well under pressure, treat others with respect and consideration and follow through on commitments.
• Ability to assess situations, exercise independent judgement, resolve issues and coordinate with IT support services when technical issues arise.

Additional Information Terms of Employment:The current vacancy in the WVC Foundation is a full-time overtime and benefit eligible position expected to begin as soon as possible. The starting salary is $46,920 annually with periodic increases and earning potential to $55,584. The list established by this recruitment will be active for a minimum of three months and be used to fill this position only. Your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance; life and long- term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our Benefits website at:, Work Schedule & Environment:

• Work hours are generally 8 a.m. to 5 p.m., Monday through Friday; hours and days may change depending on the needs of the college. Work in a busy office environment with frequent interruptions and distractions. Regular and consistent attendance required.

Conditions of Employment:

• An offer of employment will not carry with it any responsibility or obligation on the part of the College to sponsor an H-1B visa. Wenatchee Valley College only employs U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show proof of identity, and eligibility verification as required by the U.S. Citizenship and Immigration Services.
• All offers of employment are subject to background checks. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

• Finalists are required to complete the sexual misconduct disclosure form as required under RCW 288.112.080.
• A valid Washington state driver's license may be required.

Bargaining Unit:This position has been designated as a bargaining unit position represented by the Washington Public Employees Association. Application and Selection Procedure:Complete application packages must include the following:

• Complete Wenatchee Valley College online application.
• Upload cover letter that specifically describes how your educational background and experience meet the minimum and preferred qualifications.
• Upload resume.
• Complete supplemental questions.

It is your responsibility to submit all required application materials before the deadline. Please do not send reference letters or other unsolicited materials. They will not be shared with the screening committee and cannot be returned to you. Only finalists may be asked to send additional materials. Attachments from prior applications will not upload automatically to your new application. Should you have difficulties uploading your documents, please contact NeoGov Technical Support at 1-855-###-#### for assistance. The position closes at 4 p.m., December 19, 2024. The college reserves the right to reopen or extend the closing date. A limited number of applicants who meet the needs of the position and the college will be interviewed. Reasonable Accommodation:Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the human resources office by calling 509-###-####. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service. Equal Opportunity Employer:Wenatchee Valley College is committed to a policy of equal opportunity in employment and student enrollment. All programs are free from discrimination and harassment against any person because of race, creed, color, national or ethnic origin, sex, sexual orientation, gender identity or expression, the presence of any sensory, mental, or physical disability, or the use of a service animal by a person with a disability, age, parental status or families with children, marital status, religion, genetic information, honorably discharged veteran or military status or any other prohibited basis per RCW 49.60.030, 040 and other federal and laws and regulations, or participation in the complaint process. Equity Statement:Research suggests that women, gender diverse, BIPOC individuals may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage anyone who believes they have the skills and the drive necessary to succeed here to apply for this role. The following persons have been designated to handle inquiries regarding the non-discrimination policies and Title IX compliance for both the Wenatchee and Omak campuses:

• To report discrimination or harassment: Title IX Coordinator, (509) ###-####, Dial 711,
• To request disability accommodations: Student Access Director, Wenatchi Hall 2133, (509) ###-####, TTY/TTD: Dial 711,

This recruitment announcement may not reflect the entire job description and can be changed or modified at any time.Wenatchee Valley College provides a robust benefit package. The benefits, programs, and services offered are a sizable amount of an employee's overall compensation and an important factor in encouraging a healthy work-life balance.Our package includes health, vision, prescription drug, and dental insurance for the employee and dependents. Employees are also covered by basic life insurance, AD&D, and long-term disability insurance, with the option to purchase additional coverage amounts. Visit Washington Health Care Authority's Public Employee Benefits Board (PEBB) Program at www.pebb.hca.wa.gov.We will help you prepare for life after your career by offering an excellent retirement plan, which includes employer contributions. In addition, employees have the option to participate in two tax-deferred retirement investment programs.See our benefits page for more info -01 Do you have an associate's degree from an accredited institution OR two years of recent administrative support or managerial work experience? Please explain. 02 Do you have at least two years of increasingly responsible office experience, including fiscal and budgeting experience or equivalent education/experience?

• Yes
• No

03 Are you proficient with word processing and spreadsheet software (Office 365, Word and Excel preferred)?

• Yes
• No

Required Question