Administrative Assistant (629080) - Planet Professional : Job Details

$25-$28, 12 month contract, must be onsite daily

Administrative Assistant

Contract – 12 months

Onsite – Jackson, Michigan

Must Have Qualifications:

• Bachelor's degree in Business Administration or a related discipline
• Proficiency in Microsoft Outlook, Excel, and Teams
• Strong attention to detail and management, supporting 3 executives
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Ability to handle sensitive information with discretion
• Proven experience in a similar role supporting senior executives
• High level of adaptability and agility in a fast-paced environment
• Experience in the HR function or related field

Job Summary:

We are seeking a highly organized and adaptable Administrative Assistant to support three executives within our client's organization. The ideal candidate will be proficient in Microsoft Outlook, Excel, and Teams, and will excel in a dynamic, fast-paced environment. This candidate will be adept at adjusting priorities and keeping up with shifting demands. This role requires exceptional multitasking abilities, strong communication skills, and a proactive approach to problem-solving.

• Responsibilities:Calendar Management: Efficiently manage and coordinate the executives' calendars, ensuring all appointments, meetings, and events are scheduled and updated.
• Meeting Coordination: Schedule and organize meetings, including preparing agendas, taking detailed notes, and distributing minutes.
• Meeting preparation: Ensure that all materials are available prior to key meetings and help with week-ahead preparation.
• Expense Reports: Prepare and submit expense reports for the executives, ensuring accuracy and timely processing.
• Event Coordination: Plan and coordinate team events, including logistics, catering, and communication with attendees.
• Collaboration: Partner with other executive assistants within the P&C function to ensure seamless support and coordination across the team.
• Adaptability: Embrace change and demonstrate agility in responding to shifting priorities and demands.