Administrative Assistant/ Account Payable Clerk - Babich & Associates : Job Details

Amazing opportunity in Dallas for an Administrative Assistant/AP Clerk.

Manage the front desk, including answering phones and taking care of visitors, handle a variety of office administration

tasks, and bookkeeping for various entities. Must be a team player

Oil and Gas experience (preferred).

Responsibilities:

Answer all incoming lines in a professional manner.

Prepare documents and mailings as needed by President and Vice President of company

Assist with internal meetings as needed.

Scan and file payables, well data, and revenue data as needed on shared files.

Data entry of royalty income for various oil & gas interests.

Code and process payables for various entities.

Check mail every day and distribute appropriately.

Open all incoming invoices, submit for approval, and file copies.

Call building maintenance and janitorial as needed.

Scan, copy, and email documents and materials as requested.

Maintain all incoming and outgoing mail, and runner deliveries.

Maintain log of incoming and outgoing express packages (FedEx, DHL, UPS, etc.).

Various small bank reconciliations.

Notary or ability to become a Notary.

Skills:

Professional, polished, and clear telephone, verbal, and written communication skills.

Able to work effectively in a collaborative team environment.

Organized, with good time and task management ability.

Proactive self-starter; highly responsible and accountable; able to plan, organize, and execute with minimal

supervision or assistance.

Customer-centric attitude; pleasant, courteous, and helpful demeanor

Detail oriented, accurate, and thorough

Flexible and able to effectively multitask and juggle priorities

Oil & gas vernacular.

Background check required

Benefits

Medical only

401k

2 weeks vacation

Salary

$45,000 - $55,000 based on experience

Education

High School diploma (required )

College

Will be working in a very small office.