Administrative Assistant, ADN and BSN Programs - UNIVERSITY OF ARKANSAS SYSTEM : Job Details

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Closing Date:

Type of Position:

Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

University of Arkansas at Fort Smith

University of Arkansas - Fort Smith

The University of Arkansas - Fort Smith is a dynamic, mid-sized public university that's redefining higher education. We're on a mission to provide transformative, hands-on learning experiences for students of all backgrounds and aspirations. Our multi-faceted approach to education offers a wealth of opportunities, with over 70 academic programs, including certificates, associate, bachelor's, and master's degrees. We're committed to building a diverse community that mirrors Arkansas's rich tapestry, reflecting our dedication to serving the state's varied population while enhancing the quality of our institution.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life, and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary.

Fort Smith, Arkansas

Nestled along the Arkansas River, this vibrant city offers a perfect blend of history, culture, and natural beauty. Immerse yourself in the rich heritage of the Old West at the Fort Smith National Historic Site, explore the eclectic local art scene, or take a scenic stroll along the picturesque riverfront trails. With a welcoming community, diverse dining options, and a thriving downtown, Fort Smith is the ideal destination for history enthusiasts and those seeking modern amenities.

Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) ###-####.

If you have a disability and need assistance with the hiring process please contact Human Resources at 479-###-####. Applicants are required to submit a request for each position to which they have applied.

Department:

School of Nursing

Department's Website:

Summary of Job Duties:

The Administrative Assistant position is responsible for providing administrative and clerical support to faculty and staff in the Dean's Office, BSN program (all options), and ADN program (all options). The position reports to the Executive Director of the School of Nursing/Associate Dean of the College of Health, Education, and Human Sciences.

Qualifications:

Required Education and/or Work Experience: Minimum qualifications include the formal education equivalent of a high school diploma, plus two years of specialized training or experience in the clerical or secretarial field. Other job-related education and/or experience may be substituted for all or part of these requirements.

Preferred Education and/or Work Experience: Prefer an A.A.S. degree in office administration or a selected field plus administrative secretarial experience.

Essential Job Duties and Responsibilities:

* Provides clerical support to the School of Nursing administration and faculty including preparing communication, surveys, and formal documents on behalf of college and department administration, travel arrangements, appointment scheduling, calendar maintenance, maintaining and inputting faculty teaching and clinical schedules, event preparation and sponsorship coordination, faculty textbook ordering and distribution, prepare and submit requisitions for department purchases, notify faculty of all departmental deadlines, and serve as the secretary for committee and department meetings.

* Prepares annual accreditation reports for state and national accrediting agencies, assisting with research and data collection.

* Maintains select outcome data, including exam pass rates and graduation rates.

* Provide information, assistance, and clarification on institutional policies and procedures to interested parties.

* Collaborate with and assist department administrators and faculty with the implementation of new nursing programs.

* Serve as record custodian for faculty and student-required documentation to include background checks, medical information, certifications, and student counseling/incident records and reports.

* Assist students in the preparation and review of documentation including licensing registration, applications, and medical releases.

* Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to fosters teamwork and by providing leadership to subordinates. Requires consistent on time attendance.

Other Job Duties and Responsibilities:

* Prepares and submits departmental work orders through Service Now, prepares PowerPoint presentations as requested, and performs duplication and copying as needed.

* Maintains sufficient supplies for the office and work unit by conducting a physical inventory, ordering, receiving, and restocking supplies, and maintaining office equipment. Is fiscally responsible.

* Picks up materials and supplies across campus as needed.

* Other duties as assigned.

Additional Information:

Background Check Requirements: Criminal background check and Motor Vehicle Check

List of Employees Supervised: Student Workers

Salary Information:

$29,839/year

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)

Optional Documents:

Proof of Veteran Status

Special Instructions to Applicants:

Recruitment Contact Information:

Human Resources 479-###-####

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Child Maltreatment, Criminal Background Check, Motor Vehicle Reports Check

This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

N/A

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes