Administrative Assistant, Behavioral Sciences - Olivet Nazarene University, IL : Job Details

Position Summary

As a Christian university, Olivet Nazarene University exists to provide an education with a Christian purpose. We value diversity as a means to enrich and deepen the educational experience, both inside and outside the classroom and online. We are committed to recruit and retain mission-aligned faculty and staff from diverse backgrounds. We strive to be a more inclusive community as we seek to understand and celebrate our unique experiences and perspectives.

POSITION SUMMARY

The Administrative Assistant will report to a designated department chair (hereafter referred to as the supervising chair ) on Weber, 2nd floor and will provide general clerical support and services to faculty members who make up the departments housed there.

Essential Duties and Responsibilities

* Carry outwork as assignedby thesupervisingdepartment chair.

* Perform needed support tasks of faculty members from the departments of: (1) Behavioral Sciences (Psychology and Sociology), (2) Family and Consumer Sciences, and (3) Social Work and Criminal Justice. These combined departments have 17 full-time professors. The number of adjunct professors between each department fluctuates each semester.

* Oversee the work of student workers / teaching assistants (TA's). Organize a meeting at the beginning of each year to go over office procedures with the TA's.

* Serve asreceptionist, welcoming students andvisitors, answering the phone,taking messages, etc.

* Assisteachdepartmentwithprospectivestudentvisits,coordinatingwithAdmissions.

* Manage receptionand work-room areas(Weber Center, 2nd floor)WC206, which includes keeping the areas neat, orderly, and supplied.

* Oversee the operationof office equipment, including the copier/Fax/scanner, and Remark grading machine.

* Helpwithcourse material preparationasneeded(e.g., preparing tests, making copies, etc.).

* Storeandproctorexams forfacultymemberswhenneeded.

* Gradetests usingtheRemarkgradingsystem.

* Prepare purchase order requisitionsfor departmentexpenses, which include office supplies, reimbursements, and other class materials as needed.

* Inventoryofficesupplies andordernewsuppliesas needed.

* Receiveanddistributeincomingmailandcollectoutgoingmail.

* Perform other duties within each department as needed.

SUPERVISORY RESPONSIBILITIES:

Student Workers (TAs), in cooperation with the various Department Chairs.

Knowledge, Skills and Abilities Required

* A lifestyle in agreement with the ONU Statement of Mission, Faith, and Lifestyle Covenant.

* Committed Christian with a Christ-like attitude.

* Good people skills (personable, warm, and gracious toward others).

* Strong communication skills, including listening, talking, and writing.

* Ability to handle multiple tasks effectively.

* Good organizational and time management skills.

* Adaptable, flexible, and demonstrated ability to deal with change.

* Computer knowledge and skills, particularly using Microsoft Office programs.

Additional Information

EDUCATION

Bachelor's degree

WORK ENVIRONMENT

* 9- or 10-month job (negotiable), benefits included.

* 40 hours per week during each semester ,8a.m. to 4:30p.m.

* Summer months off.

* Normal university holidays and breaks for staff members are honored.

REPORTS TO

Designated Supervising Department Chair.

Only candidates who submit all required documents will be considered: resume, cover letter, statement of faith, application questions. Applications will be accepted until position is filled.