Administrative Assistant- Bloomington - Lifedesigns : Job Details

Our Vision

The elimination of barriers that restrict individuals with disabilities from community inclusion.

We strive to eliminate all barriers that keep our clients from being a part of their community.

Our Mission

To provide services and supports to people with barriers to attain self-direction, inclusion, personal fulfillment, and productivity in all life areas.

At DSI, we provide these services and supports to our clients to help them attain self-direction, inclusion and personal fulfillment and be productive in all areas of life.

Job Description

POSITION TITLE:???????Administrative Assistant Bloomington

DIVISION:???????? ? ? ? ? ? ? ?Administrative

SUPERVISOR:? ? ? ? ? ? ? ? ? ? ? Regional Director

CLASSIFICATION:? ? ? ? ? ? ?Non-Exempt

STATUS:? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ?? Full- Time

PURPOSE:

The purpose of this position is to provide employment support to the agency Administration Department as well as to other departments within the agency. Perform clerical and office responsibilities. Assume responsibility for the order and completeness of the personnel files. Along with working closely processioning client files.

KEY AREAS OF RESPONSIBILITY:

* Manage files for all?clients within the surrounding counties.

* Creating reports for all program managers and other supervisors (as needed.)

ESSENTIAL JOB FUNCTIONS:

* Complete Client File Audits.

* Let PM (all dept.) know of missing paperwork w/Corrective Action Report.

* Mail documents for Guardian Signatures (as needed).

* Enter & update client information into Provide for all departments (as needed).

* Print Client Face Sheet copies (at client's annual or with changes).

* Scan and upload documents in Provide for all departments.

* Upload Quarterly Summaries & other identified docs to BDDS Portal.

* Send out and/or pick up Mail (daily).

* Print off NOAs and ISPs as received and/or requested.

* Applications - make copies, scan, and email for recruiting.

* Prepare meeting packets (as requested).

* Other tasks as requested by the supervisor.

QUALIFICATIONS:

* Prefer one to two years of related experience and/or training. Minimum education high school diploma but prefer two (2) years' experience in Administrative Assistance and/or Human Resources.

The above statements reflect the general functions of this job and shall not be constructed as a detailed description of all work requirements inherent to the job.??The supervisor, as specified above, may elaborate on, or add to the above list if the duties come within the employee's realm of responsibility.