Administrative Assistant Bluefield Center - Virginia Community College System : Job Details

Posting Details

Posting Summary

Working Title Administrative Assistant Bluefield Center Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 29400071 Agency Southwest Virginia Community College Division Southwest Virginia Community College (Div) Work Location Tazewell - 185 Hiring Range $32,842 to $34,500 Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule

M-F 7:45a to 4:30p

Some evenings and weekends may be required.

Sensitive Position No Job Description

Southwest Virginia Community College (SWCC) offers career-training programs in numerous technical, industrial and medical fields at a reasonable cost, going so far as to even waive tuition for certain eligible students. Located in Richlands, Virginia, SWCC offers associate's degrees in such fields as business, education, general studies, liberal arts and science. These degrees are primarily intended for students who wish to transfer to a four-year university. SWCC also has associate degrees that feature programs intended to lead directly to a career in fields such as Nursing, Radiography and Administration of Justice.

Southwest Virginia Community College seeks a full-time Administrative Assistant for the Bluefield Center in Bluefield, Virginia. This position will provide administrative and clerical support to the Bluefield and will be responsible for working directly with students, faculty, and staff.

This position is not a remote position; it is in-person.

Job duties include:

* Prepare and assist in maintaining class and faculty schedules, adjunct contracts, various reports, coordinates special events,;

* Supervise assigned student workers as needed;

* Assist students interested or enrolled in non-credit Workforce training with career and educational planning services, program admissions, financial aid, and successful training/credential completion by working with students before, during, and after training has been completed;

* Coordinate with the Coordinator of Student Engagement and Inclusion to schedule and establish a presence at the Bluefield Center.

* Other duties as assigned

This position requires a one-year probationary period for both new hires and transfers.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

* Possess exceptional organizational, follow up, and communication skills (oral and written)

* Interpersonal skills, ability to effectively communicate with students/staff, and the ability to build relationships;

* Strong record keeping skills the ability to multi-task in a fast-paced environment;

* Ability to cross functionally collaborate with the college, workforce partners, and employees.

* Must maintain confidentiality, respond to internal and external communications, and work with a diverse group of students;

* Must also have exceptional listening, helping, and effective problem solving skills;

* Experience with Microsoft Office Applications including Word, Power Point, Excel, and Access;

* Ability to perform basic mathematical functions and have previous experience with office management/clerical experience.

* Previous work experience in a similar role

Additional Considerations

* Experience coaching students and offering career advice.

* Previous experience with financial aid programs.

* Community college experience.

Operation of a State Vehicle No Supervises Employees No Required Travel

Some occasional travel may be required.

Posting Detail Information

Posting Number CLS_3386P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 10/25/2024 Job Close Date 11/09/2025 Open Until Filled No Agency Website www.sw.edu Contact Name Human Resources Email [email protected] Phone Number 276.###.#### Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at 800-###-####, or DBVI at 800-###-####

To be considered for this position, you must complete the full state application. Please visit www.jobs.vccs.edu to apply.

Additional Information Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link:

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

* Resume

* Cover Letter/Letter of Application

Optional Documents

* Unofficial Transcripts

* Other Document

* Unofficial Transcript 2

* PDF Portfolio or Website

* AHP Letter