Administrative Assistant - Caldwell - Community Council of Idaho : Job Details

Regular Full TimeNon-Exempt/HourlyVacancy to fill: 1

Essential Duties and Responsibilities (This is not an exhaustive list of all duties/responsibilities. Other duties may be assigned)

• Provide administrative/clerical support to (MSHS) Director, Assistant Director, and Regional Services Administrator and department staff
• Take and prepare minutes in assigned meetings
• Prepare, receive, and route incoming/outgoing messages, mail, and letters
• Ability to prepare letters, documents, records, and reports
• Review and process payment requests, contracts, and vouchers
• Resolve conflicts with vendors and/or discrepancies on invoices
• Administer the purchase and procurement of supplies and services
• Develop and implement standards and specifications for procurement
• Develop and administer bid requests
• Monitor supply and inventory levels
• Answer telephone inquiries, provide information, take and forward inquiries and messages to the proper recipients
• Perform general office duties: data/word processing and input, copying, and filing

• Knowledge of customer service and ability to provide general administrative, clerical services to MSHS Director, Assistant Director & Regional Service Administrators

• Ability to multi task, meet deadlines, and remain calm and professional under pressure
• Maintain standards of confidentiality of CC Idaho clients and records

• Performs all work duties and activities in accordance with CC Idaho policies, procedures, and safety practices

Qualifications

• Required:
• High School Diploma or GED
• Current driver's license and proof of auto insurance
• Must pass physical examination and background checks
• Minimum 1yr. office experience

• Preferred:
• Ability to read, speak, and write in both English/Spanish in a business setting
• Knowledge of basic accounting and bookkeeping practices and procedure
• Prior web base platform