Administrative Assistant-Center for Technology Licensing - Cornell University : Job Details

Administrative Assistant-Center for Technology LicensingAPPLYAdministrative Assistant-Center for Technology LicensingAbout the Center for Technology LicensingThe Center for Technology Licensing (CTL) is Cornell University's technology transfer office. We manage Cornell technologies from Cornell's Ithaca campus, Weill Cornell Medical Colleges, Cornell Tech and the New York State Agricultural Experiment Station in Geneva.CTL works with Cornell researchers to identify new technologies, protect technologies through patents, trademarks and copyrights, market and license technologies to companies and/or facilitate creation of start-up companies based on Cornell technology.The OpportunityThe Center for Technology Licensing (CTL) is seeking a highly organized and customer-oriented Administrative Assistant to provide essential administrative support and be the first point of contact for CTL. This role requires a dedicated professional with strong organizational skills, confidentiality, and the ability to manage multiple priorities under tight deadlines.Key Responsibilities:Serve as the primary contact for CTL, welcoming visitors and managing the main phone line.Distribute incoming mail, order office supplies, coordinate equipment maintenance with vendors, and assist in event logistics, such as tradeshow shipments and preparation of gift packages.Manage scheduling and meeting logistics for the Executive Director, acting as a liaison for appointments with Cornell's senior administrative staff, Deans, and various campus entities, as well as external stakeholders like alumni, inventors, and faculty.Arrange domestic and international travel for the Executive Director, preparing detailed travel itineraries, and handling complex expense reimbursements.Provide support to all CTL directors (there are 5 of them) in creating and submitting their Concur Expense Reports.Provide support for scheduling multi-party meetings on campus or with external partners, assisting Directors across the Life Sciences, Physical Sciences, IP, Finance, and Technology & Ventures Initiatives & Engagement groups.This is a full-time (39 hours/week) endowed position that is based in Ithaca, NY. This position follows a 4:1 campus-to-home hybrid work arrangement after a period of orientation and training. The remote day will be mutually agreed upon. Typical work hours are 8am-4:30pm Monday through Friday.What You NeedWe are looking for a team member who is detail-oriented, organized, technology proficient, and successful at multi-tasking. Additionally, you will:Hold an Associate's Degree and 2-4 years of experience or equivalent combination of education and experience required.Be able to demonstrate professionalism, organizational skills, excellent written and oral communication skills, and the ability to thoughtfully balance conflicting priorities.Have a positive service-oriented attitude and sound judgment while working with a broad and diverse range of constituents.Be willing to learn new things, as well as the aptitude to adapt both quickly and easily under pressure.Work well as a team-player, be detail-oriented, well organized, and flexible.Be able to work in a multi-task environment and have a creative mind with an ability to make improvements and problem solve.Have the ability to maintain confidentiality and handle all conversations/interactions with the utmost professionalism and a high level of customer service in addition to answering questions and directing inquiries to proper individuals in office when necessary.Demonstrate the aptitude to stay calm, composed and professional, under pressure.Be proficient in a variety of computer-based software programs and systems (Outlook, PowerPoint, Excel, and Word).Be passionate about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing.Have experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.If you possess these experiences and skills this may be the role for you! There are a few other qualifications we would view as incredibly helpful in this role, to include:Working knowledge of Cornell University. Knowledge of Excel, Outlook, and Concur is preferred.A cover letter and resume are required for further consideration for this position.Rewards and BenefitsThis position is eligible for a hybrid work arrangement. Employees typically perform this roleremotely 1 day per week and on-campus 4 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.This position is based in Ithaca, New York. Employees who work remotely may receivemultiple W-2 Forms depending on their work location. The New York Convenience of employer guidelines require New York State individual tax reporting and withholding for this position. Additional individual state income tax filings may also be required if working temporarily outside of New York State.Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: this link to learn more about the Total Rewards of Working at Cornell: leave provisions include three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.Visa Sponsorship is not available for this position.Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.University Job Title:Administrative Asst IVJob Family:AdministrationLevel:DPay Rate Type:HourlyPay Range:$25.52 - $29.66Remote Option Availability:HybridCompany:EndowedContact Name:Jamie DossJob Titles and Pay Ranges:Non-Union PositionsNoted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:Prior relevant work or industry experienceEducation level to the extent education is relevant to the positionUnique applicable skillsAcademic DisciplineTo learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator.Union PositionsThe hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates.Current Employees:If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.Online Submission Guidelines:Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by dragging and dropping them into the dropbox or by using the upload icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.Employment Assistance:For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email [email protected] you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) ###-####, or email [email protected] that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing [email protected] to Applicants:Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.EEO Statement:Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.2024-11-08EEO Statement: Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly