ADMINISTRATIVE ASSISTANT, CENTURY CENTER - Pensacola State College : Job Details

Join the PSC family and connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality.Job Description: The Administrative Assistant is a full-time career service position. The Administrative Assistant will provide administrative support to the Director, Century Center. The Administrative Assistant creates, manages, and executes budget expenditures upon approval by the department director; processes payroll and personnel documents; maintains, records, and processes departmental and college-related forms and reports; develops and maintains office files and correspondence; monitors, orders, and processes requisitions for department materials and supplies; operates office equipment; schedules appointments and meetings; and assists with preparation of the annual budget. Additionally, the Administrative Assistant works effectively in a diverse community and meets the needs of diverse student populations; handles a large volume of functions and activities; follows simple and complex written and verbal instructions; and performs other duties as assigned. The Administrative Assistant assists in developing brochures, instructional materials, programs and other printed materials as required; orders and renews departmental subscriptions and publications. The successful candidate must possess the ability to work efficiently with minimal supervision and exercise discretion concerning confidential matters. Attention to detail and computer proficiency (spreadsheet management, electronic correspondence, and word processing skills) are essential for success in this position. The position may require availability to work flexible hours, including some evenings. This position reports to the Director, Century Center.MINIMUM QUALIFICATIONS: Graduation from high school or GED equivalency, two years' administrative office experience, and demonstrated computer skills, including proficiency with Microsoft Office Suite in a networked office setting and internet navigation. College coursework may be substituted on a year-for-year basis for the required experience. Successful results of a criminal background check are required.Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of 435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment.SALARY RANGE: $28,700.00 ($14.72/hour)SUPPLEMENTAL MATERIALS: All supplemental materials must be submitted electronically via the Workday applicant portal. For questions or to obtain assistance uploading the supplemental materials, contact HR Recruiting at [email protected].APPLICATION DEADLINE: Open Until Filled - Review of applications will begin September 26, 2024. To receive full consideration, the online application and supplemental application materials must be received by September 25, 2024.The benefits package provided by the College includes major medical insurance, life insurance and Florida retirement contributions. Other benefits offered include participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave.Supplemental life, dental, vision, and disability insurance are available at group rates. Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, gender/sex, age, religion, marital status, pregnancy, disability, sexual orientation, or genetic information in its educational programs, activities or employment. For inquiries regarding Title IX and the College's nondiscrimination policies, contact the Executive Director of Institutional Equity and Student Conduct at (850) ###-####, Pensacola State College, 1000 College Boulevard, Pensacola, Florida 32504.