Salary : $39,500.00 Annually Location : Athens, GA Job Type: Full Time Salaried Job Number: 2024-09152 Division/Section: District 10 County Position Opening Date: 11/06/2024 Closing Date: 12/6/2024 8:59 AM Eastern Description Pay Grade: G Job Code: GST051 Click HERE for Video Who we are. We protect lives.The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters. What we offer. As a member of the Georgia Department of Public Health team, you will join a passionate group of individuals who are dedicated to making an impact. No matter your role, you will individually contribute to protecting the lives of all Georgians while receiving a wide range of benefits, so you can:
- Make a Professional Impact - Build your career where it matters and protect lives in the community where you live, work, and play
- Enjoy Workplace Flexibility - Experience flexibility in how you work so you can be your best self for you and Georgia Residents
- Work with a Dynamic and Diverse Team- Collaborative and inclusive way of working where employees share ideas and leverage collective strengths
- Achieve Career Longevity - Countless opportunities for continuous learning/development that support a long-term career
- Take Part in a Hands-on Working Culture - Unique culture of active engagement and problem-solving, no matter your role
- Feel Pride in Where you Work - Be part of making an impact in public health alongside dedicated people just like you
The Children's Medical Services program is seeking an Admin Assistant for its Athens Clinic. This position performs a wide variety of clerical duties: Patient intake, verifying documentation and Medicaid/insurance for program eligibility, and entering data into a computerized patient record system. This position prepares quarterly reports of patient and clinic data utilizing Excel and a clinical computer record system. Spreadsheets are used to process purchases orders, invoices, and medical bills, for accounting, and tracking expenditures. The applicant should have the ability to communicate with medical supply vendors, billing departments, and patient families. This position also requires maintaining business office supplies and place orders. Serve as backup to answer main phone line as needed. As an Administrative Assistant within the Children's Medical Services at the Georgia Department of Public Health, you will join a dedicated group of public health professionals that help support the overall mission and vision of protecting lives of Georgian residents in a variety of ways. Job Responsibilities You will support the Department by utilizing your expertise to fulfill the following responsibilities:
- Patient Intake
- Clerical duties such as entering data into a computerized patient record system
- Verifying Medicaid/insurance information for program eligibly
- Responsible for locating, doing inventory on, and price-shopping items requested/needed for purchase, and processing Purchase Orders (creating, recording in a spreadsheet, matching incoming packing slips and invoices, scanning for Accounting, recording check date and number when Accounting has paid the bill, scanning final packet with payment info).
- Process annual financial paperwork.
- Prepare recorders before each clinic, send dictations to the transcription service, and print and save copies of transcriptions for nurses when ready (see Dictation and Transcript attached).
- Prepare and send Quarterly Reports.
- Answers main phone line when needed.
- Maintaining business supplies and placing orders
- Communicates with patients and their families.
- Communicates with departments such as medical supply vendors, and billing departments.
Minimum Qualifications High school diploma/GED and three (3) years of job-related experience; or one (1) year of experience required at the lower level Admin Assistant 1 (GST050) or position equivalent Preferred Qualifications: Strong Excel spreadsheet skills. Medical office experience. Finance/bookkeeping experience. Annual salary $39,500, plus generous benefits include 13 paid holidays, annual and sick leave, health insurance, and retirement plans. No phone calls, applications accepted ONLINE ONLY through the link posted. Additional Information The Georgia Department of Public Health commissioner and leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being. The use of breaks during the workday is authorized to support this philosophy and assist employees in meeting their goals. A maximum of 30 minutes in a given workday may be used to engage in physical activities, generally in the form of two 15-minute breaks or one 30-minute break. Employment Information Current State employees are subject to State Personnel Board rules regarding salary. DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE). DPH will contact educational institutions to verify degree, diploma, licensure, etc. The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check. Relocation assistance is not provided. As an employee of DPH, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department. If you require accommodations under the American Disability Act (ADA), email you request to by the closing date of this announcement. DPH is an Equal Opportunity Employer Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification. This position is subject to close at any time once a satisfactory applicant pool has been identified.Standard Benefits for FULL Time Salaried Employees In addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, health insurance, employee retirement plan, deferred compensation, 13 paid holidays, vacation & sick leave, dental, vision, long term care, and life insurance. No benefits are offered for part time employees. 01 The answers you provide to the supplemental questions will be used to determine if you meet the minimum qualifications for this position. Your responses pertaining to specific work experience and education must be clearly shown in the areas for work history and education on your application. Your application must be completed in full before it is submitted. We do not accept additional information after your application has been received by the Personnel Department. Do you accept these conditions?
02 Are you a current employee of the Georgia Department of Public Health?
- No
- Full Time Employee
- Part Time Employee
- Temp or Contractor
- Intern
- Volunteer
03 What is your highest level of education completed?
- Doctorate's Degree
- Master's Degree
- Bachelor's Degree
- Associate's Degree
- High School Diploma
- GED
04 How many years of experience do you have providing administrative support and customer service?
- None
- Less than 1 Year
- 1+ Years
- 2+ Years
- 3 years or more
05 How many years experience do you have in handling accounts receivable transactions, processing invoices, and/or financial record keeping?
- None
- Less than 1 Year
- 1+ Years
- 2+ Years
- More than 3 Years
06 How many years of experience do you have verifying Medicaid/insurance for program eligibility?
- None
- Less than 1 year
- 1 Year
- 2 Years
- 3 Years+
07 What is your level of proficiency with Microsoft Office software (e.g., Word, Excel, PowerPoint, data entry etc.)?
- Beginner: Some exposure
- Intermediate: Require some guidance
- Advanced: Can train others
- Expert
Required Question
