Administrative Assistant, English Department - Muhlenberg College : Job Details

The Position:

Administrative Assistant, English Department

Job Summary:

Position Overview: The Muhlenberg College Department of English invites applications for a part-time administrative assistant position. This person will carry out administrative responsibilities, receiving instructions from the Department Chair and in collaboration with all department members.

Schedule & Benefits: At Muhlenberg, we value your work-life balance, and are pleased to offer this part-time opportunity. The work schedule is 25 hours per week, 5 hours per day during the academic year (2 weeks before and after the semester, 43 weeks total, with 9 weeks off in the summer). The position is budgeted for a total of 1,075 hours annually. Muhlenberg offers a highly competitive benefits package, including but not limited to, generous holidays (including three days off for Thanksgiving and an extended winter break between Christmas Eve and New Year's Day), vacation (15 days per year), sick leave, Life Sports Center membership, and College-provided retirement. Waiting periods may apply. In addition, as a 501(c)(3) non-profit institution, Muhlenberg is a qualifying employer under the federal government's Public Service Loan Forgiveness program.

The College & Surrounding Area: Founded in 1848, Muhlenberg College is a private, residential, liberal arts college of approximately 1,800 students and offers baccalaureate and graduate programs. At Muhlenberg, we are committed to a campus community that ensures students, faculty, and staff of all backgrounds feel welcome, respected, valued and included. The College provides an intensely challenging, supportive environment centered around a rigorous academic curriculum designed to prepare students for lives of leadership and meaning in a dynamic, global society. The academic program is amplified by a range of innovative programming: comprehensive and intentional residence-life programming, expansive experiential learning requirements, and an innovative coaching program designed to maximize every student's performance and potential. Part of eastern Pennsylvania's scenic Lehigh Valley, Allentown is a diverse city of 125,000, Pennsylvania's third-largest, located just 60 miles north of Philadelphia and 90 miles west of New York City. The Lehigh Valley, which also includes neighboring cities Bethlehem and Easton, is one of the fastest growing regions in the state and the Northeast, leading Pennsylvania in population growth for people aged 18-34. The city is home to a vibrant arts scene, extensive parks and recreational opportunities, a rich blend of diverse cuisine, and so much more. Visit Life in the Lehigh Valley | Muhlenberg College and check out Allentown here.

Characteristic Duties & Responsibilities:

* Oversee the day-to-day operations of the office, including calendar of events, activities and meetings; opening, distributing, and prioritizing mail; answering, screening, and directing calls and inquiries; and welcoming and helping in-person visitors in a professional manner.

* Assist faculty with administrative tasks, including processing desk copy requests, completing expense reports, and spend authorizations in Workday, as requested.

* Maintain budget and complete monthly reconciliations of department credit cards.

* Maintain a digital filing system.

* Assist with sending assessment surveys to students and compiling results for faculty review.

* Organize transportation logistics for student trips and faculty searches.

* Coordinate preparation (e.g., room reservations and catering) for special events, guest lecturers, awards ceremonies and induction ceremonies.

* Assist Creative Writing director with event planning for the Living Writers Series.

* Organize student submissions for Creative Writing & Journalism and other Awards.

* Communicate departmental events to students through the designated department email.

* Submit requests (e.g., to Plant Operations, Media Services, and Information Technology) for repairs or attention to departmental facilities.

* Order and manage office supplies, including office equipment, printers/copiers.

* Update departmental website and maintain social media presence.

* Supervise student workers and digital media intern by overseeing their recruitment, selection, training, development, and ongoing evaluation.

* Other duties as assigned.

While no one person may possess all the qualifications listed below, the ideal candidate will have many of the following professional experiences and characteristics:

Qualifications:

* High school diploma or equivalent required.

* Experience providing administrative support in a higher education or other professional setting.

* Strong organizational, planning, and time management skills.

* Ability to function independently, demonstrate initiative, and balance priorities in a busy department serving students, faculty, and other campus constituents.

* Demonstrated commitment to diversity, inclusion, equity and belonging.

* Excellent interpersonal and communication skills.

* Ability to effectively interact with diverse groups, including students, faculty and staff.

* Exercise sound judgment, flexibility and adaptability.

* Accuracy, reliability and confidentiality in performance of duties in an environment of frequent interruptions.

* Strong knowledge of Google Workspace, 25Live and MS Office applications, including excellent typing, word processing, mail merge, spreadsheet, and internet navigation skills.

* Successful completion of satisfactory background checks.

To apply, upload your complete application package as a single PDF document. A complete application package includes: 1) cover letter; 2) resume; 3) separate diversity statement summarizing professional experiences and capacities that prepare you to contribute to our diversity, equity, and inclusion goals; and 4) names/contact information for three professional references. Application review will continue until the position is filled. To initiate your application, use the APPLY button.

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An equal opportunity employer, Muhlenberg College is committed to recruiting and retaining outstanding faculty and staff from racial and ethnic groups that have been traditionally underrepresented in higher education. Please visit our Diversity & Inclusion page for additional information about Muhlenberg's commitment to supporting a diverse and inclusive community.

Legal Notice

Muhlenberg College Annual Crime Reporting- As provided by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998, prospective employees of Muhlenberg College are entitled to request and receive a copy of the College Annual Security Report (ASR). The ASR can be accessed at . This report includes crime statistics on certain reportable crimes, as well as Muhlenberg College Safety Policies. The report also includes institutional policies concerning campus safety and police, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault and other matters. Anyone wishing a paper copy of the ASR may contact the Campus Safety Office at 484-###-####.