Administrative Assistant - Entry Level - Kansas City, MO - Talascend : Job Details

Talascend is looking for a qualified Department Assistant for a contract position in Kansas City, MO. OVERVIEW: The Department Assistant will provide administrative support to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with department personnel to provide administrative services in conjunction with department and business line goals and objectives. PRIMARY RESPONSIBILITIES:

• Facilitates the dissemination of information to the department, project teams, and organization as part of the overall communications and department management process.
• Resolves questions regarding the department; research and provide appropriate answers.
• Assist with planning, scheduling, and coordinating key meetings as requested by project teams to support compliance with corporate processes.
• Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Word and other programs.
• Monitor department deadlines and benchmarks and support communication of monthly status reports to leaders within the organization.
• Assist with planning, coordination, and facilitation of on-site and off-site meetings for the department. This may include annual coordination workshop, stakeholder meetings, management meetings, periodic reviews, etc.
• Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance.
• Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.
• Prepare a variety of communication including emails, meeting invitations, meeting agendas, and meeting minutes.
• Responsible for handling sensitive and confidential information.
• Coordinate department related issues and complaints, such as operational resources, workstations, space assignments and supplies, and follow up that resolution has been obtained.
• Performs other duties as assigned.
• Complies with all policies and standards.

POSITION REQUIREMENTS:

• High School Diploma/GED Required.
• Applicable office/clerical experience Preferred.
• Associates degree or minimum of two years of college education is strongly preferred.
• Advance knowledge in Microsoft Word, Excel, Access and PowerPoint required.
• Ability to work independently; demonstrating accuracy, reliability, and problem-solving skills.
• Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
• Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).

We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary. Background Check and Drug Screen may be required.