Administrative Assistant, Finance - TerraPower : Job Details

TITLE: Administrative Assistant, Finance LOCATION: Required on-site in Bellevue, WA, USA TerraPower is a nuclear technology company based in Bellevue, Washington. At its core, the company is working to raise living standards globally through a more affordable, secure and environmentally friendly form of nuclear energy along with innovations in medical isotopes to improve human health. In 2006, TerraPower originated with Bill Gates and a group of like-minded visionaries who evaluated the fundamental challenges to raising living standards aroundthe world. They recognized energy access was crucial to the health and economic well-being of communities and decided that the private sector needed to take action and create energy sources that would advance global energy deployment. TerraPower's mission is to be a world leader in new nuclear technologies, while developing innovators and future leaders in the nuclear field. As a result, the company's activities in the fields of nuclear energy and related sciences are yielding significant innovations in the safety and economics of nuclear power, hybrid energy and medical applications - all for significant human health benefits.TerraPower is seeking to hire highly motivated and forward-thinking professionals who are interested in focusing on advanced nuclear reactor research and development and influencing change within the nuclear power landscape and bringing forward the critical production of medical isotopes. TerraPower is an Equal Opportunity Employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law. In addition, as a federal contractor, TerraPower has instituted an Affirmative Action Plan (AAP) in an effort to proactively recruit, hire, and promote women, minorities, disabled persons and veterans.Administrative Assistant, FinanceTerraPower is seeking a highly talented and motivated candidate for the position of Administrative Assistant, Finance. This position will report to the Vice President of Finance. The position will provide direct administrative support by managing complex calendars, preparing agendas, working on materials for presentations, documents, spreadsheets, logs/databases, tracking action items, performing basic data entry tasks for finance, making travel arrangements, developing solutions to challenging tasks and providing recommendations to support the productivity of the team.Responsibilities• Provide administrative support for Finance, PMO and Senior Level leadership for meetings, conferences, teleconferences, prioritizing functions, and appointments - ensuring that meetings, deadlines, presentations, and logistics are handled seamlessly, and following TerraPower Facility Access Procedures. Meetings in our office or laboratories will require extensive pre-planning to ensure compliance standards and facilities needs are met• Assist in basic data entry and analysis projects, including invoice entry for AP, within Finance and PMO• Develop agendas, track/capture action items for pre-planning meetings and post meeting action(s) and uses filing and retrieval systems for access when needed; and creating written notes or taking minutes at meetings to ensure proper record keeping.• Support Finance, PMO, and Senior Level leadership in presentation (including board presentation) and document support to ensure any presentation or document meets high standards that are properly representative of our organization. Specifically, assist with presentations, logistics, internal communications, and assist with editing/proofreading documents electronically including presentations (Word and Power Point), spreadsheets (Excel), and other documents• Serves as the liaison between internal and external stakeholders by facilitating communications, planning events, distributing information, drafts agendas and scheduling meetings.• Support the Senior Level leadership through general assistance and organizational support to include day-to-day interaction and facilitation of internal and external request and various aspects of interdepartmental communication.• Assist in entering Purchase Requisitions for the Finance and PMO groups• Coordinate and book all travel for Senior Level Leadership, as well as completing expense reports.• Manage confidential communications.• Provide as-needed support for board meeting preparation.• Be an active part of the administrative team by attending administrative meetings, providing back up support to other department administrative and executive assistants and supporting visitor access and security protocols are maintained for department meetings.• Foster development of good relationships with key stakeholder and vendors.• Adhoc tasks and projects as determined by Senior Level leadershipKey Qualifications and Skills• Minimum 3 years of commercial experience, experience supporting finance senior level management is preferred.• College graduate or equivalent work experience• Must understand the sensitive nature of working with senior level leadership and have good judgement, problem solving skills and maintain the highest levels of confidentiality and integrity.• Must be able to anticipate and fulfill the business needs of senior leadership.• Must be adaptable and comfortable operating in a fast-paced environment.• Must be flexible in the face of changing priorities.• Must have excellent written communications and interpersonal skills and the ability to interact positively with all levels within the organization including senior executives, trustees, donors, and peers.• Must project a positive, collaborative, professional demeanor always.• Must have the ability to solve problems and meet deadlines with a great level of flexibility.• Must be proficient with the full MS Office Suite.• Exceptional organization and time management skills - able to work independently, to prioritize multiple tasks to meet changing deadlines and requests, while strategically thinking ahead.• Must be comfortable with reporting and tracking deliverables to manager on a regular and consistent basis. • Proficient use of SharePoint, Jira and Confluence.• Team player who can assess when to act autonomously and when to coordinate with others or seek leadership input.• The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect and a desire to foster teamwork.Job Functions Job Functions are physical actions and/or working conditions associated with the position. These functions may also constitute essential functions for the job which the employee must be able to fulfill, with or without accommodation. Information provided below is to help describe the job so that the applicant has a reasonable understanding of the job duties/expectations. An applicant's ability to perform and/or tolerate these actions and conditions will be discussed and workplace accommodations may be made on a case-by-case basis following an individualized assessment of the applicant and other considerations, including but not limited to any governing safety standards.• Motor Abilities: Sitting and/or standing for extended periods, bending/stooping, grasping/gripping, fine motor control (hands)• Physical exertion and/or requirements: Minimal, with ability to safely lift up to 25 pounds• Repetitive work: Prolonged• Special Senses: Visual and audio focused work• Work Conditions: Stairs, typing/keyboard, standard and/or sitting office working environment of >8 hrs./day• Travel required: 0-5%TerraPower's technology is controlled for export by various agencies of the U.S. Government. TerraPower must evaluate applicants who are foreign nationals (other than asylees, refugees, or lawful permanent residents) in accordance with U.S. Government export control requirements. To facilitate TerraPower's export control reviews, you will be asked as part of the application process to identify whether you are a U.S. Citizen or national, asylee, refugee, or lawful permanent resident of the United States. Government export authorization approval times vary. Based on the business needs for a particular position, TerraPower may not consider a foreign national from a country if it is impracticable to obtain timely Government export approval. Job detailsSalary Range Level 6: $60,201 - $90,302*Typically, our employee salaries are within .90 - 1.0 of the mid-point of the posted salary bands. Any salary offered within the posted salary band is based on market data and commensurate with the selected candidate's qualifications and experience. This range is specific to Washington State.Benefits: • Competitive Compensation• Salary, eligible to participate in discretionary short-term incentive payments• Comprehensive Medical and Wellness Benefits Medicalo Visiono Dentalo Lifeo Life and Disabilityo Gender Affirmation Benefitso Parental Leave• 401k Plan• Generous Paid Time Off (PTO)o 21 days of annually accrued PTO• Generous Holiday Scheduleo 10 paid holidays• Relocation Assistance• Professional and Educational Support Opportunities• Flexible Work SchedulePlease visit www.terrapower.com to apply