Administrative Assistant/Financial Industry - Prestige Staffing : Job Details

Administrative Coordinator | Investment Banking (DTC) 100% in office.

Financial Corporation is seeking an accomplished administrative professional to join the team of Capital Advisors, the firm's investment banking group and registered broker/dealer. The ideal candidate will be a self-motivated, multi-tasking individual who possesses solid administrative and people skills.

This full-time opportunity will be based in our tech Center office in Denver, Colorado.

Responsibilities

• Coordinating multiple internal projects and tasks for a diverse group of investment banking professionals
• Preparing client-facing memoranda, proposals, large mailings, seminar textbooks, reports and other deliverables
• Proofreading, editing and formatting documents
• Performing project data entry, tracking and reporting
• Managing and updating contact lists
• Planning onsite and offsite meetings, conference calls and lunches
• Performing deal-specific research
• Maintaining electronic data rooms, including granting access, setting permissions and folders, uploading documents and archiving
• Assisting with FINRA compliance efforts
• Maintaining contracts, subscriptions, membership and registration renewals
• Working in conjunction with the accounting group to maintain required documentation for annual audit
• Performing general office administrative duties including processing expenses and invoices, coordinating staff calendars, scanning documents, faxing, copying and printing
• Performing other duties as assigned
• Growth within Compliance

Qualifications

• Bachelor's from an accredited college or university, or an equivalent number of years of work experience required
• 3+ years of experience in an administrative support role or equivalent position
• Strong customer service ethic and dedication to high quality work product
• Ability to thrive with minimal direction and supervision
• Ability to maintain confidentiality
• Proven organizational and time management skills, and the ability to efficiently manage multiple priorities in a fast-paced work environment
• Excellent written and verbal communication, listening, problem solving, interpersonal and relationship-building skills
• Demonstrated maturity and the ability to perform both individually and as a team player
• Excellent proofreading, editing, and formatting skills
• Strong proficiency in MS Office software (Word, PowerPoint, Excel)

Must have 2-3 years of Financial Service background to be considered and be able to work 100% in office.