Administrative Assistant / Front Office Coordinator - Career Group : Job Details

The Administrative Assistant / Office Coordinator will be the first point of contact for the office, responsible for supporting our team's boutique office with a range of responsibilities. You will directly facilitate greeting guests, managing office supplies, heavy scheduling and booking travel. The ideal candidate will have a hands-on and proactive mentality, taking initiative, asking how they can help, and demonstrating a genuine interest in supporting the firm's success. This role also involves assisting the CEO with booking business travel and handling special projects as needed. This is a unique position for an entry level candidate seeking a position with considerate responsibility and tremendous room for development.

Key Responsibilities:

• Answer and route phone calls in a professional and friendly manner
• Greet visitors and clients, providing excellent front-desk service
• Manage office supplies, ensure the office is well-stocked and organized
• Assist in booking and coordinating business travel for the CEO and managing travel logistics for other team members in the future
• Support scheduling and calendar management for the CEO and managing directors, primarily the NYC-based MD
• Assist with preparing for meetings, ordering team lunches, and managing any necessary on-site logistics
• Handle administrative tasks such as filing, document preparation, and message taking
• Collaborate with the existing Executive Assistant on special projects and initiatives
• Take initiative to identify areas for improvement and offer solutions proactively
• Support in maintaining a welcoming and productive office environment

Ideal Qualities and Qualifications:

• A bachelors degree is required
• A proactive, engaged individual with a strong sense of responsibility and a commitment to helping the team
• Excellent communicator with an engaging and positive client focused approach
• Must be organized, detail-oriented, and able to handle multiple tasks at once
• Prior finance experience is a plus, but not required; however, the right candidate must demonstrate a willingness to learn and grow within the firm
• Ability to work effectively with a small team, including the Managing Partners and managing directors
• Someone who genuinely enjoys taking on more responsibility and thrives in a fast-paced environment
• Flexibility and a willingness to take on both large and small tasks

Compensation & Benefits:

• Salary range: $55,000 - $65,000 per year base plus bonus
• Health benefits: United PPO
• 401K plan with a 4% company match
• Onsite parking covered
• Opportunity for future development

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