Administrative Assistant - Human Resources - Louisiana CAT : Job Details

Job Type Full-timeDescriptionPower UP YOUR CAREER WITH LOUISIANA CATLouisiana Cat has been proud to represent Caterpillar® for 4 continuous generations in the state of Louisiana. We have been providing our customers with the highest quality Cat® equipment, service, and parts since 1933. We serve to build and power our community for a better future. We are always searching for high energy, ambitious candidates who are ready to join our team. You can build your future here!THE OPPORTUNITYAdministrative Assistant - Human ResourcesThe Human Resources Administrative Assistant will provide general administrative support to the HR department. This is a full-time, on-site position at our corporate office in Reserve, Louisiana. This role will be responsible for performing administrative and other clerical duties in an efficient and confidential manner. This position is best suited for someone with a proven ability to handle multiple projects simultaneously while keeping accurate and timely records. The Administrative Assistant must have excellent interpersonal and customer service skills with a strong sense of urgency to accomplish assigned duties.This position is perfect for an individual who is passionate about delivering exceptional service, thrives in a collaborative and dynamic environment, and is eager to grow their career in the HR field. With a clear pathway for advancement, this role offers the opportunity to progress into a Recruiter position for those who demonstrate the drive, dedication, and capability to excel.RESPONSIBILITIES

• Coordinate Post-Offer Testing: Schedule, monitor, and compile results of post-offer testing appointments.
• Background Check Administration: Input and track the status of background checks, ensuring timely completion.
• New Hire Communication: Share start date details with new hires and hiring managers and act as a point of contact during post-offer and pre-boarding process.
• Process Organization: Maintain a centralized, organized overview of the post-offer process for easy reference and updates.
• Pre-Boarding Support: Initiate and manage the pre-boarding process for all new employees, guiding them through required tasks to ensure a smooth transition, including completing the I-9 verification and E-Verify process.
• Data Management: Ensure the accuracy and integrity of data in the Applicant Tracking System and new hire records.
• Inbox Management: Oversee and respond to inquiries in a shared HR email inbox promptly and professionally.
• Employee Engagement: Support employee recognition efforts by documenting and organizing relevant materials.
• New Employee Orientation: Provide assistance with booking hotels, printing new hire badges, and fork lift cards.
• Offboarding Support: Prepare final paycheck letters, COBRA input, and organize employee files for storage during the offboarding process.
• Administrative Tasks: Perform general duties such as invoice coding, filing, and record-keeping. Assist with periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Confidentiality: Uphold strict confidentiality regarding all Human Resources information to maintain employee trust and operational integrity.
• Additional duties as assigned.

QUALIFICATIONS

• High School Diploma; Associate's Degree preferred
• Two or more years of administrative experience
• Preference will be given to individuals with related training and/or experience of an HR or clinical nature
• Strong data entry accuracy and computer skills
• Organization and attention to detail is a priority in this role
• Well-developed communication skills, both written and verbal
• Advanced skills in Microsoft Office - Excel, Word, and Outlook
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications. Prior experience working with Paylocity a plus!

JOB FACTS

• Schedule: 8am to 5pm Monday - Friday in Reserve, LA
• Will require physical movement as typical in an office environment

LOUISIANA CAT BENEFITS

• Health, Dental, Vision, $50,000 Company Funded Life Policy (if enrolled in Health)
• Short- and Long-Term Disability Insurance
• Voluntary Accident, Critical Illness, Hospital Indemnity, Cancer, Supplemental Life and additional voluntary policies
• 401K Plan with Company Match
• Paid Holidays & Vacation
• Technician Tool Loan Program up to $2,000
• Safety Boot / Safety Prescription Glasses Allowances
• Tuition Reimbursement and Student Loan Assistance
• Employee Discounts
• Credit Union
• Technician Career Development Program - Shop & Field Service Training

SAFETY IN ALL WE DO

• We require strict compliance with PPE (personal protective equipment) safety regulations.
• We maintain compliance with all Federal, State and Local safety and company regulations.
• All employees must follow all Company Health, Safety & Environmental (HSE) procedures.
• Louisiana Cat is a drug-free workplace, including marijuana and THC products.

WHY PEOPLE JOIN LOUISIANA CAT

• We are dedicated to fostering a safe and meaningful work environment that empowers our employees and customers.
• We are known for creating lasting partnerships, guided by our strong company values, customer experience culture and safety standards.
• We are committed to the long-term growth and success of both our employees and customers.
• We have energy, focus and passion delivering results because what we do impacts our customers each and every day.
• We work across Construction, Electrical Power, Industrial, Marine Engines and Oil & Gas industries.
• We invest in training and development programs for our employees to build their toolkit and career paths here at Louisiana Cat.
• We offer competitive pay and benefits, paid holidays and vacation, employee incentive programs and 401(k) company match programs.

WHO WE AREWe are a growing organization focused on creating a positive impact on our employees, customers and communities in which we operate. We seek out employees who are inspired by our values, thrive in a collaborative environment, and want to become a part of a dynamic company backed by 90+ years of success. We have 23 locations across Louisiana and the Gulf South with Corporate HQ located in Reserve, LA and Power Systems HQ located in New Iberia, LA.ADDITIONAL INFORMATION

• Louisiana Cat (Louisiana Machinery Co, LLC) and its affiliates are an Equal Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age (40 and over), national origin, disability, or status as a protected veteran. We proudly hire U.S. Veterans.
• Louisiana Cat (Louisiana Machinery Co., LLC) uses E-Verify and complies with I-9 employment eligibility requirements of all new hires. Click here for your rights: click here for more information
• Equal Employment Opportunity Know Your Rights: Workplace Discrimination is Illegal: click here for more information
• Pay Transparency Nondiscrimination Provision: click here for more information
• Louisiana Cat (Louisiana Machinery Co, LLC) and its affiliates are drug-free workplaces and post-offer, pre-employment process includes background check, drug/alcohol screen, and if applicable for the role, pre-employment physical/fit for duty assessments.