Administrative Assistant - Hybrid - Novul Solutions : Job Details

Job DescriptionJob Title: Administrative Assistant Location: Lorton,VAWork Schedule: Hybrid - 3 days a week initially, reducing to 2 days a week after six months.Clearance Required: DoD SecretAs an Administrative Assistant, you will play a pivotal role in managing and coordinating administrative tasks that support critical departmental operations. This hybrid role requires an organized, detail-oriented professional capable of handling multiple priorities, ensuring compliance with policies, and delivering exceptional service to senior leadership and stakeholders. Key Responsibilities:

• Awards Management: Coordinate and track internal and external awards processes, maintain award trackers, and oversee distribution.
• Budget Oversight: Manage the CT civilian awards annual budget ($49,000+).
• Strategic Planning: Support strategic recruitment, staffing lifecycle, and policy updates in collaboration with HR.
• Manpower Coordination: Assist in updating policies and manpower-related processes, and manage civilian recruitment packages.
• Knowledge & Records Management: Oversee records and knowledge management, ensuring adherence to DoD standards.
• General Administration: Provide quality assurance, task tracking, and management support across various projects.
• Onboarding Coordination: Act as the point of contact for onboarding, maintaining secure records and checklists.

RequirementsQualifications:

• Active or ability to obtain a Secret Clearance.
• Bachelor's Degree or equivalent experience.
• 3-5 years of experience in military personnel or federal employee processes.
• Proficiency in Microsoft Office Suite.
• Strong written and verbal communication skills.
• Ability to prioritize and manage multiple projects independently.
• Technical writing skills and problem-solving abilities.

Preferred:

• Experience with DTRA or similar defense agencies.
• Prior experience with Civilian Incentive and Honorary Awards systems.
• Knowledge of USG Civilian and Military evaluation and award systems.
• Federal Government staffing and placement experience.

BenefitsCore Benefits:

• Paid Time Off PTO):TEN (10) Paid days off & FIVE (5) Floating days off.
• Holidays: 11 Paid Holidays. Flex time can be utilized instead of holiday time usage.
• Payroll: Paid Bi-Monthly.
• 401(k): Partnered with the SECOND LARGEST Retirement plan provider in the U.S. Guaranteed 3% match. Eligibility - 21 years of age or older, after 3 months of employment
• Individual or company-wide performance and recognition awards (Quarterly

Health Benefits:

• UNITED HEALTHCARE PPO, extensive national coverage.
• INCLUDES: Medical/Dental/Vision/HSA.
• Eligible on the first of the month, immediately after the start date.
• Submit the enrollment form within 30 days of your start date otherwise, you will have to wait until October for the new year enrollment.

Quality of Life Benefits:

• Training & Career Development Reimbursement of Tuition and training needed to support career development.
• $150 monthly reimbursement contribution paid monthly towards parking expenses.
• Receipts must be submitted by the close of business on the 25th of each month.
• Reimbursements will be paid on the first payroll AFTER reimbursements are submitted each month.

Special Benefits:

• Performance bonus - Project-based
• Yearly bonus - Company based