Administrative Assistant I - Kadiak, LLC : Job Details

Kadiak,LLCJob ID 24200159Kadiak, LLC, a Koniag Government Services company, is seeking an Administrative Assistant I with a Secret clearance to support Kadiak and our government customer in Washington, DC. This position is for a Future New Business Opportunity.We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.Kadiak, LLC is seeking experienced, motivated, career and customer-oriented Administrative Assistant I. Under the guidance of the onsite Government management team, the Administrative Assistant Level I serve as a clerical expert in independently processing the most complicated types of office actions. The Administrative Assistant Level I may be asked to evaluate and consolidate information from various sources under short deadlines, such as internal or external survey information, reporting on statistics (retention, staffing, Passport processing, etc.). Guidance is provided as needed; however, this person is expected to work independently in delivering tasks and reports as required by the Government management onsite. Completed written work receives close technical review from high-level Government employees. The Administrative Assistant I maintain confidential information (employee lists, management contact info, etc.).Essential Functions, Responsibilities & Duties may include, but are not limited to:

• Prepare written communications using a variety of office software, specifically: MS Word, MS Power Point, MS Publisher, MS Excel, and SharePoint
• Assist with new hire orientation for Government employees
• Assist with travel arrangements using online Travel Manager System (E2). Coordinate logistics for Government travel: book tickets, hotels, rental vehicles, estimate per diem, and voucher travel upon return
• Provide input into the Management Information System (MIS)
• With Government provided input, use MIS to report current and future activities
• Track and report official time and attendance records for all federal employees within the office through Time and Attendance Electronic System (TATEL)
• Track and verify Government employee's award/recognition payments, transit reimbursements
• Respond to routine questions on policy and procedures, and/or provide reports, such as Contractor employee turnover or time and attendance
• Process employees for DS badges through the MDIS/DOS enrollment system, PIN resets and unlock
• Utilize Federal personnel rules and regulations including the Foreign Affairs Manual Volume III (FAM-Personnel)
• Answer incoming calls (external and internal) to the office in a highly professional manner and forward calls, take messages or resolve calls as warranted on an individual basis
• Organize, type, collate and file sensitive material
• Maintain the Director's calendar of upcoming events, guest log, appointments, and other activities
• Review incoming documents and take appropriate action/distribution
• Track and monitor the status of memoranda, correspondence and taskers
• Inform personnel of overdue items, upcoming deadlines, and format and Department procedures for processing documentation
• Assist with travel arrangements using online Travel Manager system
• Prepare briefing materials and compile reports
• Provide support to other projects or tasks as required
• Receive deliveries and arrange for pick-up of outgoing shipments
• Be responsible for stocking the photocopy and facsimile machines and supplies as well as maintaining their operational status and taking the requested readings
• Receive and sort incoming/outgoing administrative mail
• Maintain constant awareness of all aspects of internal security including adherence to the restricted area policies, logging off computer terminals when not in use and securing work at the end of the business day
• Admit and welcome visitors into facility and maintains visitor log-in files
• Process employees for DS badges through the MDIS/DOS enrollment system, PIN resets and unlock badges
• Liaise with building management to report and resolve maintenance issues
• Operate office equipment, including but not limited to: document scanners, telephones, intercoms, label printers, and cameras
• Assist with ordering, tracking, receiving, inventorying office supplies through various methods (GSA, CA internal, etc.)

Requirements:

• Ability to adapt to changes in procedures and assignments
• Ability to establish working relationships at all organizational levels

• Have expert knowledge and understanding of federal personnel rules and regulations including the Foreign Affairs Manual Volume III (FAM-Personnel)
• Ability to accurately manage taskers and assignments
• Ability to disseminate information and/or requests to all office personnel and compile responses
• Secret clearance required.

Education:

• HS diploma (2-year college degree preferred),

Work Experience, Knowledge, Skills & Abilities:

• Three (3) years of experience as an Administrative Assistant in an office environment, including.
• One (1) years of experience supporting at an executive level, including.
• Three (3) years of experience utilizing a variety of office software, specifically: MS Word, MS Excel, MS Power Point, MS Publisher, MS Excel, and MS Outlook.
• Demonstrated experience with document management, preferably for a legal department or other office.
• Demonstrated ability to prioritize and organize simultaneous workflow duties.

Working Environment & ConditionsThis job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This position is primarily indoors, consistent with a standard office position and has a noise level of mostly low to moderate. The incumbent is required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. The workload may require the incumbent to sit for extended periods of time. The incumbent must be able to read, do simple math calculations and withstand moderate amounts of stress.The incumbent must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. Our Equal Employment Opportunity PolicyThe company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at [email protected] or by calling 703-###-#### to request accommodation. Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352