Position Details Classification Information Classification Title Administrative Assistant I Salary Range $5,032 - $6,048 Per Month Salary Schedule InformationClick Here for Current Classified Salary Schedule Position Information Job Title Administrative Assistant I Position Number CCC814 Location Cypress College Department CC Science, Engineering, and Math Percentage of Employment 100% Months of Employment 12 Months Per Year Work Schedule Monday- Friday, 8:00 AM - 5:00 PM (Schedule and shift are subject to change in accordance with department needs.) About Us: Do you strive to make a difference in higher education? Are you looking for a rewarding career opportunity to be a part of our students' educational success and lifelong learning? If so, we invite you to join North Orange County Community College District. We are proud to enroll over 60,000 students and serve a population of over one million people, annually! Home to more than 2,600 employees, our highly skilled, professional, and diverse faculty and staff are leading two of California's premier colleges, Cypress Community College and Fullerton Community College, as well as one of the largest continuing education programs, North Orange Continuing Education. The ideal candidate will share Cypress College's commitment to diversity, equity, and inclusion. The Cypress College student body is incredibly diverse, with over 46% Latinx, 24% Asian/Pacific Islander, 16% Caucasian, 4% African American, and 0.18% American Indian/Alaskan Native. Students from over 30 countries join our International Student program every year. The College believes in creating an inclusive and multicultural learning experience where faculty and staff from diverse backgrounds can contribute to the development of our students. Cypress College is ranked 3rd in the nation (among community colleges between 5,000 and 15,000 students) for the quality of faculty/teaching and 1st in California (out of 114) in the 2018 and 2020 Best Community Colleges report by Niche.com. Cypress College epitomizes an environment of academic excellence, underscored by our 53% completion rate, a full 7% higher than the state average. Whether it is vocational studies such as our T-TEN program, a collaboration with Toyota Motor Corporation which is ranked #1 in the nation, or academic programs, such as English and ESL, where the success rate of our students is 15% higher than statewide averages, Cypress College sets the benchmark for excellence. Cypress College is designated as a Hispanic Serving Institution (HSI) and was awarded a DHSI Title V grant in 2019, as well as named an Equity Champion for our support for Latinx transfer in 2021 and 2022. The college is also eligible for designation as an Asian American, Native American Pacific Islander Serving Institution (AANAPISI). Cypress College is proud of its many programs that serve our diverse student body, such as the Legacy and Puente programs. The College provides many avenues of support for our faculty and staff through networks that include the Latino, Asian/Pacific Islander, Black, and LGBTQ Faculty Staff Associations. College employees are guided by the five core values of Excellence, Integrity, Collegiality and Inclusiveness, centered in Equity. We are a Guided Pathways institution, and our comprehensive Student Services programs support and enhance strategic goals related to access, retention and persistence initiatives on campus. In partnership with instructional faculty, our student services staff and faculty strive to implement innovative strategies to ensure all students succeed and experience a culturally relevant environment on campus. Cypress College is an equity-minded institution, committed to ensuring all students are supported on their academic journey. We invite you to be a part of this celebrated and diverse community of learners where we put students first. More information can be found at www.cypresscollege.edu . The Science, Engineering, and Mathematics (SEM) Division is the largest Division at Cypress College supporting over 150 faculty and over 10,000 students. The division includes the disciplines of Biology, Chemistry, Engineering, Engineering Technology, Geology, Mathematics, and Physics. The division also supports the college's planetarium and houses the STEM student support programs which provides internships and research opportunities for students. The division seeks and administrative assistant who can work as part of a team and promote a friendly welcoming environment for all students, faculty staff, and the community. What We Offer:
- 100% employee medical premium coverage and a contribution toward dependent coverage (up to $9,051.21 for one dependent or $14,481.50 for two or more dependents annually)
- Fringe allowance to be used at employee's discretion (up to $2,646.10 annually)
- Voluntary (Medical/Dependent Day Care) Flexible Spending Account
- $50,000 life insurance benefit
- Deferred Compensation Program (403(b)/457 plans)
- Retirement Pension Plan (CalSTRS/CalPERS)
- Abundant Professional Growth & Development Opportunities (Receive up to $3,500 annually)
- 20 paid holidays + Paid vacation
- Cumulative sick leave
- Flexible/Hybrid Work Program: 3 days in office/2 days remote (Management approval required; may vary by Department/Position)
- Summer schedule (exceptions apply)
- Receive Premium Pay for years of continuous service: From 5% at 5 years, up to 36% at 36 years
- District paid employee post-retirement medical (for those who qualify)
- Employee Assistance Program
- Environment that fosters diversity and inclusion
- Progressive and innovative culture
- Opportunity to participate in various Faculty & Staff Associations
Primary Purpose This position is responsible for performing a variety of specialized administrative duties to support one or more functional areas, departments or administrators; and assisting in the coordination of office functions to assure efficient operations. This requires specialized knowledge in the specific area supported (e.g. financial aid, student services, health services, various instructional areas, and any other departments). Essential Functions Examples of essential functions are interpreted as being descriptive and not restrictive in nature. Job Description Performs detailed administrative duties in support of one or more functional areas, departments or administrators within established rules and regulations; coordinates daily activities to assure efficient operations; issues and tracks materials and items distributed to instructors, students, the public, or departments; answers questions requiring judgment, knowledge and explanation of policies. Types routine correspondence, memos, letters, agendas, and lists; revises schedules, forms, reports, records, and other information; compiles statistical information for use in reports; attends meetings and takes minutes; initiates and answers telephone calls; screens and directs calls; schedules appointments and meetings; routes and distributes incoming mail and other materials; prepares outgoing mail and packages. Assists faculty, staff and students; orders textbooks; prepares, distributes, and collects course materials; assists students with orientation and registration; administers and collects tests; maintains lists and mailboxes for instructors. Assists with special projects, receptions and events as assigned; maintains calendar of activities; distributes promotional and informational materials; maintains current mailing lists. Processes forms, transcripts and applications; verifies data for accuracy, completeness and compliance within established procedures; enters data into computer system; processes time sheets; maintains confidential files, data and records. Collects and accounts for fees and other monies received; maintains ledgers and other financial records as assigned. Orders and tracks supplies and prepares purchase requisitions; assists in tracking budgets and expenditures; may assist with preparing banking deposits. Trains and provides work direction and guidance to others as directed. Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner. Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity, equity and inclusion trainings and events. Performs related duties as assigned. Working Relationships The Administrative Assistant I maintains frequent contact with various departments and personnel, faculty, students and the public. Knowledge, Skills and Abilities Knowledge of District organization, operations, policies and objectives Knowledge of applicable sections of State Education Code and other applicable laws Knowledge of organization, policies, and rules of assigned department or program Knowledge of modern office practices, procedures and equipment Knowledge of record-keeping techniques Knowledge of basic bookkeeping procedures Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary Knowledge of various computer software applications Ability to interpret, apply and explain rules, regulations, policies and procedures Ability to make arithmetic calculations quickly and accurately Ability to type at 50 wpm from clear copy Ability to operate a variety of office equipment such as calculator, computer, copier, etc. Ability to analyze situations accurately and adopt an effective course of action Ability to plan, organize and prioritize work Ability to work independently with little direction Ability to complete work efficiently with many interruptions Ability to work confidentially with discretion Ability to meet schedules and time lines Ability to understand and follow oral and written directions Ability to communicate effectively, both orally and in writing Ability to understand scope of authority in making independent decisions Ability to review situations accurately and determine appropriate action according to established guidelines Ability to establish and maintain effective working relationships with others Special RequirementsMinimum Qualifications High school diploma or GED. Minimum two (2) years prior administrative, secretarial or clerical experience. Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position. Desirable Qualifications Demonstrated experience integrating diversity, equity, and inclusion into the duties and responsibilities for this position. Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment. Working Conditions College or District office environment; subject to constant interruptions and frequent interaction with others; sitting for long periods at a time (up to 2-3 hours); repetitive use of upper extremities including hand coordination activities. Number of Vacancies 1 Posting Detail Information Posting Number 2015778P Desired Start DateOpen Date 11/08/2024 Close Date 11/25/2024 Special Instructions Summary Work Schedule: District employees can apply for the Flexible/Hybrid Work Program, working a hybrid schedule of remote work and in-person each week. Approval and number of in-person days may vary by position/department. Questions regarding the work schedule may be discussed with Hiring Manager if selected as an interview candidate.This is a classified position subject to a one-year probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment will be required to provide the following: identification and employment eligibility as outlined in the Immigration Reform and Control Act, fingerprints and required medical certification pursuant to statue. NOCCCD will not sponsor any visa applications. The District may choose to fill one or more positions from this recruitment within six (6) months. To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate N/A (not applicable). Do not use terms such as see resume or see attached . The minimum required number of references for this position is three (3) and will be requested at the finalist and/or offer of employment phase of the hiring process. All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview. Minimum Qualifications - Experience: One year of experience is equivalent to 12 months of experience at a maximum of 40 hours per week (full time). Applicable part-time experience will be converted to the full-time equivalent for the sole purpose of meeting the experience minimum qualification (Example: Twelve (12) months of part time work experience is equivalent to six (6) months full time). Minimum Qualifications - Education: 24 units are equal to one year of education. As applicable, education must be from a regionally accredited institution and verifiable on a legible unofficial transcript. Reasonable accommodations for applicants with disabilities may be requested by calling (714) ###-#### at least three business days in advance of the scheduled examination/interview date.
