ADMINISTRATIVE ASSISTANT I - Thurston County, WA : Job Details

The salary for this position is: $4,317.00 - $5,742.00 monthly.

Thurston County Assessor's Office is seeking a professional, motivated, and dependable candidate for the position of Administrative Assistant I to join our team. This position is responsible for providing specific administrative and technical support to a Department/Office, which generally requires the employee to spend a significant amount of time performing work that is considered outside the scope of clerical support. May participate as a member of the Department/Office management team or may be assigned responsibility for a specific program or area. Methods of accomplishing tasks are usually the responsibility of the employee, with work reviewed only periodically.

Essential functions may include, but are not limited to, the following:

* Provide specific administrative and/or technical support to the Assessor's Office.

* May serve as a primary contact for specific program areas. Review information related to the function of the programs and independently makes decisions regarding day-to-day matters. Monitors to assure that the program is following applicable laws. Advises the public regarding program matters.

* Research and draft recommendations of procedures, products or services, and activities within the Department/Office or specific program. Coordinate services or programs with other agencies.

* Monitor budget activity and/or financial records; compiles data and prepares estimates, statements, statistical reports, billings, and other business reports.

* May serve as the primary staff to a board or commission. Schedule meetings and events, determine agendas and supporting materials, prepares minutes and other reports, and independently conducts follow-up assignments as requested.

* Perform research and compile data. Design databases and other programs to track and analyze information, and prepares materials for presentations, as needed.

* Handle inquiries and requests by citizens, the Commissioners' Office, or other departments.

* Serves as a point of contact for requests, information gathering and problem-solving. Assists in resolving complaints or requests.

* Performs miscellaneous duties requested by the Director. Coordinates projects between staff members and follows up with staff on issues/projects on behalf of the Director.

* May perform any of the tasks assigned to the Office Assistant classification series.

To view the full job classification, click here: Administrative Assistant I

WORKING CONDITIONS:

* Work Environment - This is an in-office position. Workstation is primarily at your desk, but also sits/stands throughout the day for different tasks.

* Schedule - Monday-Friday, 8:00 a.m. - 5:00 p.m. with a (1) one-hour lunch break. This is a full-time position.

* Customer Interactions - May interact with the public, other departments, vendors, etc. via computer, telephone, or in-person.

WHO WE ARE:

The Thurston County Assessor, Steven J. Drew, is responsible for identifying, locating, and fairly valuing all real and personal property within the county for tax purposes.

Thurston County values the diversity of the people it hires and serves. Inclusion means fostering a workplace in which individual differences are recognized, appreciated, and responded to in ways that fully develop and utilize each person's talents and strengths. We are dedicated to recruiting and developing a talented workforce from various cultures, lifestyles, backgrounds, and perspectives who are committed to our vision and core values. Thurston County Racial Equity and Inclusion Webpage

WHAT WE OFFER OUR EMPLOYEES:

* Work-life balance: We are committed to ensuring that our staff experience the reward of public service while also sustaining a routine that suits everyone's lifestyle.

* Plan for your future: As a member of our team, you will enjoy great employee benefits, including a retirement plan, pre-tax savings accounts, as well as comprehensive health care and dental/vision care for you and your family. Please visit Thurston County Employee Benefit Plans for more information.

* Paid leave: Full-time regular employees earn paid vacation in addition to paid holidays.

* Robust training programs: Employees are encouraged to attend paid County trainings to help them further their growth and career, learn new skill sets, and stay on top of emerging trends in our industry. We also encourage our staff to participate in professional organizations and attend conferences.

* Flexible work schedules: Some of the options that employees may take advantage of including alternative or compressed schedules and/or working four 10-hour days instead of five 8-hour days.

* Deferred compensation: The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.

* Flexible Spending Accounts (FSA): Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.

* Public Service loan forgiveness: This is a federal program which allows full-time public service employees who have made qualifying payments for certain loans, to get their student loans repaid. Public Service Loan Forgiveness Program

Why you'll love it here: Thurston County is located between Seattle and Portland in Western Washington's South Puget Sound Region. Perched in between the mountains and the ocean, the area boasts the perfect blend of year-round outdoor activities including boating, hiking, skiing, and more. Olympia is the home of the State Capitol, and is known for its many restaurants, microbreweries, coffee shops, farmer's markets, kids' activities, history, and art events. Discover more about life in Thurston County at Experienceolympia.com

Message to potential applicants: We understand that some potential applicants are less likely to apply for jobs unless they believe they meet every one of the functions or skills listed in a job description. We are most interested in finding the best candidate for the job, and we understand that may be someone who will learn some of these skills on the job. If you are interested in this position, and meet the minimum qualifications, we encourage you to go ahead and apply! Feel free to think about how you will bring your own set of skills to the role and tell us about the potential that you hold.

QUALIFICATIONS:

* High School Diploma or GED and one year of college level coursework in office support, general business, or another closely related field.

* Three years of general office experience, with at least two years in a senior level office support position which includes experience independently coordinating projects and creating complex documents and reports. Additional experience may substitute college education year for year.

* Ability to use computer equipment and related software programs is required.

* A current Washington State Driver's License may be required.

DESIRED SKILLS:

* Knowledge of principles and practices of office management and work organization.

* Knowledge of accounting principles and practices.

* Ability to communicate effectively both orally and in writing.

* Ability to analyze complex office problems and develop and recommend solutions.

* Ability to establish effective working relationships with superiors, subordinates, other organizations, and the general public.

OTHER RELATED RECRUITMENT INFORMATION:

Questions about this recruitment? Please contact Melanie Magninat: [email protected] or by phone (360) ###-####.

This position is:

* Represented by a union

* Eligible for benefits

* Eligible for overtime under the Fair Labor Standards Act (FLSA)

Items requested for consideration:

* Application

* Resume

* Letter of Interest

Please note: Information in this announcement is subject to change without notice at any time during the length of the job advertisement.

THURSTON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Thurston County is committed to provide equal opportunity to all persons seeking or having access to its employment, services and activities, which is free from restriction based on race, sex, marital status, color, creed or religion, national origin, age, sexual orientation, including gender expression or identity, pregnancy, status as an honorably discharged veteran or military status, genetic information, or the presence of any sensory, mental or physical disability, unless based upon bona fide occupational qualifications. Applicants with disabilities who need accommodation with the application or selection process should contact Thurston County's Human Resources, at (360) ###-####. Those who are deaf, deaf-blind, hard of hearing or speech impaired may use the statewide relay system to reach Thurston County offices and departments to conduct their business telephonically. Relay users can simply dial 7-1-1 (or 1-800-###-####) to connect with Washington Relay.