Administrative Assistant I - Western Michigan University : Job Details

* Provides administrative and budgetary support for the supervisor and the department.

Major Duties

* Uses word-processing and spreadsheet software to produce and edit letters, memos, reports, statistical tables and other documents.

* Answers non-routine questions regarding the department. Refers questions as needed.

* Explains departmental policies and procedures.

* Monitors, tracks and reconciles a budget(s). Prepare budget reports and may recommend allocations.

* Maintains a database: verifies, updates, and enters data.

* Schedules appointments and coordinates meetings; makes travel arrangements.

* Monitors and orders departmental supplies.

* Typically, engages in some office management and/or project work.

* May provide guidance and direction to student employees.

* May update the content of the department's website.

Minimum Qualifications

* High school diploma or equivalent.

* One year's relevant experience.

* Proficiency with word-processing and spreadsheet software.

* Experience with query databases and budget entry and tracking.

Desired Qualifications

* Experience providing guidance to student employees.

* Experience working with Kronos timekeeping systems.

Special Instructions to Applicants

* Internal applicants should use the WMU - Internal Application.

* External applicants should use the WMU - Application.

Additional Position Information

* This position has an FTE 0.73 and is scheduled 40 hours per week as an academic year (38-week) appointment.

* Finalist may be required to successfully complete Microsoft Word, Microsoft Excel, and/or Data entry skills assessments.

* Staff Compensation System pay grades and rates are available using the URL below:

* Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to:

Physical requirements and working conditions

* Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.

* Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.