Administrative Assistant I - Essential Utilities : Job Details

Aqua, an Essential Utilities company, employs people in a variety of roles within our eight-state footprint, ranging from field workers and customer service representatives who are on the front lines working with customers, to scientists and engineers who help ensure we're delivering reliable water and wastewater services to our communities. If you're looking for a rewarding career helping improve our environment and protect our natural resources, we encourage you to join our team!About Essential UtilitiesEssential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities.Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities.We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint.Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S. Are you looking for a fantastic career at Aqua Water? We have an exciting opportunity for an Administrative Assistant! The Administrative Assistant will report directly to the Engineering Manager and will perform administrative duties for the engineering team where responsibilities of trust and confidence are important.RESPONSIBILITIES AND DUTIES:

• Enter requisitions, receive, and process invoices in SAP. Assist in processing payments for the engineering department.
• Gathers information and prepares company reports, documents and exhibits including, but not limited to, monthly highlights, Board reports, business development proposals, Capital Investment Plan and Master tariff.
• Handles monthly communication with developers regarding project deposit balances.
• Prepares letters and memos for department.
• Makes appointments, travel arrangements and maintains expense reports.
• Maintains general office files, inactive stored files, and confidential office files. Track all information, regarding capital spending, utility plant in service additions, and other various data as needed.
• Responsible for keeping the bid information on all contracted jobs.
• Directs telephone calls and messages. Answers calls from customers, developers, and contractors regarding capital projects, developer mains, and other engineering projects.
• Coordinates and schedules activities including, but not limited to, meetings and luncheons.
• Keep office organized and efficient; coordinate building receptionist activities (mail distribution, copying, filing and faxing). Works in conjunction with all staff from Accounting, Management, Customer Service, Distribution, and Production.
• Handles mail and prepares correspondence and distributes via e-mail, fax, and mail, overnight shipping through postal service or special carrier.
• Performs other assignments as required.

QUALIFICATIONS:

• High school diploma or equivalent is required.
• Associate's Degree is preferred but will consider a minimum of three years of experience in a responsible administrative position.
• Preference will be given to candidates with a technical/engineering background.
• Must have excellent computer skills including a high level of proficiency using Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Must possess exceptional organizational skills and ability to multi-task, prioritize, and meet deadlines.
• High attention to detail is required, along with excellent verbal and written skills.
• Must demonstrate the ability to organize and complete multiple activities simultaneously.
• Candidate must be a self-starter who can operate with little or no direct supervision and have the personality, articulation (both oral and written) and characteristics necessary to communicate effectively with all levels of management, employees, regulatory agencies, government officials, customers, and vendors.

Aqua, an Essential Utilities company is an Equal Opportunity / Affirmative Action employer. Equal employment opportunity is provided to all employees and applicants for employment without regard to the following legally protected characteristics: race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), sexual orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law.Aqua is committed to providing reasonable accommodation to individuals with disabilities. If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please call (1-877-###-####). To maintain the integrity of the recruitment process and to avoid real or perceived conflicts of interest due to employment and/or assignment of family members and personal referrals, specific guidelines apply to the hiring and assignment of these individuals including, but not limited to:

• Family members cannot result in a supervisor/subordinate reporting relationship
• Family members cannot work in the same department.