Administrative Assistant I Memorial - Kansas Employer : Job Details

This job was posted by : For more information, please see: principal function of the position is to assist in the daily operations of the auditorium including assisting with booking requests, box office, and serve as a support to auditorium staff; understand and operate the computerized ticketing system; provide information regarding performance time schedules, location of events, and pricing and seating arrangements; explain about box office policies, answering questions, and resolving routine problems regarding ticket sales; perform cash handling and cash drawer reconciliation; customer service for patrons and clients. Assist in concession stand sales, taking inventory and ordering of products.DUTIES AND RESPONSIBILITIES\ Prepare a variety of reports for Auditorium Manager, Technical Director and Maintenance staff.\ Maintain and order office supplies.\ Collect invoices to send to accounts payable department and collect, review and send payroll timesheets;\ Assist in filling out requisitions and running reports for completion of grant applications.\ Prepare reservation reports for weekly meeting for staff review/discussion and record minutes for the Memorial Auditorium Advisory Board meetings.\ Work with outside individual groups and organizations to assure that the gallery has exhibits each month such as Beverly Corcoran Art Gallery, booking monthly displays and scheduling artists receptions.\ Answer inquiries about process deposits and refunds, payment for facility use, complaints, ticket sales, information about MACs upcoming events, and single admission tickets over the phone, in person and by mail.\ Serve at a cashier window; manage selling window and will call window on the night of events.\ Handle billing of general public rental, schools, corporations and organizations contracts to assure all payments are made prior to events;\ Prepare and reconcile cash drawers and daily receipts for bank deposits; record daily accounting transaction information; receive and verify monies from previous day.\ Create current event information and distribute by means of mailings, newspaper advertising, social network sites and displays.