ADMINISTRATIVE ASSISTANT II - 42001860 - MyFlorida : Job Details

ADMINISTRATIVE ASSISTANT II - 42001860

Date: Nov 6, 2024

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website ( .

Requisition No: 840570

Agency: Agriculture and Consumer Services

Working Title: ADMINISTRATIVE ASSISTANT II - 42001860

Pay Plan: Career Service

Position Number: 42001860

Salary: $39,000.00 - $42,900.00

Posting Closing Date: 11/13/2024

Total Compensation Estimator Tool (

ADMINISTRATIVE ASSISTANT II

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

DIVISION OF PLANT INDUSTRY

***OPEN COMPETITIVE OPPORTUNITY***

CONTACT:

Jason Stanley, Phone: (352) ###-####

MINIMUM REQUIREMENTS:

A bachelor's degree from an accredited college or university and two (2) years of administrative experience.

A master's degree from an accredited college or university can substitute for one year of the required experience.

Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

An equivalent combination of education and experience which equals six (6) years can substitute for the above requirements.

Requires possession of a valid Class E driver license.

EDUCATIONAL NOTE: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency. A list of approved agencies can be viewed at Approved Credential Evaluation Agencies, Florida Department of Education. Approved Credential Evaluation Agencies (fldoe.org) (

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

+ All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).

+ Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.

+ Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values

and supports employment of individuals with disabilities. Qualified

individuals with disabilities are encouraged to apply.

ADDITIONAL REQUIREMENTS:

Occasional travel, including overnight, is required.

JOB DUTIES:

This position serves as assistant to the Bureau Chief and Assistant Bureau Chief. Performs administrative and clerical functions related to the bureau in support of the plant and plant pest regulatory activities of the Division of Plant Industry.

PURCHASING:Serves as the Bureau's contract manager; orders office and lab supplies as well as items for various projects; creates and manages purchase orders, requisitions, invoices, etc., in the appropriate Department system.

Maintains spreadsheets and records of purchase orders, requisitions, and bids. Maintains oversight of all expenditures on programs (cooperative agreements and Methods budget) and provides monthly budget summary to the Bureau Chief regarding remaining funds. Accurately processes purchasing requests using requisitions and/or state purchase card while following state requirements and guidelines.

OFFICE SUPPORT:Acts as receptionist for the Bureau office. Receives, handles, and routes telephone calls in the Bureau, takes messages, and initiates action on routine matters. Provides assistance to supervisors and employees.

Provides information and answers inquiries from the public, other state and federal agencies, and private industry. Keeps the Bureau Chief's calendar, arranges travel for Bureau Chief and Assistant Chief, and schedules daily activities.

Serves as the Bureau's travel filer, coordinates with staff on travel logistics, inputs travel vouchers and travel reimbursement requests. Responds to information requests orally and in writing. Types and distributes correspondence, memos, forms, procedures, and reports relating to various programs and activities of the Bureau of Methods Development and Biological Control. Prepares preliminary reports and attends to details of itinerary and daily programming of normal activities. Organizes and maintains Bureau files. Serves as the Bureau's Records Retention Representative. Designs and maintains records, spreadsheets, and databases for various reports, including Bureau publications and fiscal inventories. Prints materials for meetings. Files, copies, and distributes budget-related correspondence. Maintains records of all Bureau publications data. Arranges meeting and conference accommodations.

PROGRAM ASSISTANCE:Collects data and writes reports (e.g., budget issues, scientific projects, performance measures, etc.) as requested by the Chief. Creates and maintains spreadsheets on all spending for Bureau programs. Assists with preparation of Bureau and special program budgets. Initiates forms, spreadsheets, records, and data summaries for various ongoing activities and programs within the Bureau. Compiles, edits, and prepares correspondence and technical reports for staff members within and outside the Bureau. Processes subcontractor invoices and reports. Compiles quarterly performance measures and weekly reports.

Gathers, coordinates, and monitors vehicle maintenance logs and arranges service and repair.

Performs other related duties as required by supervisor. May assist as needed during Division emergencies or work priorities.

KNOWLEDGE, SKILLS, AND ABILITIES:

+ Knowledge of FDACS administrative procedures and principles.

+ Knowledge in state purchasing and invoice processing.

+ Skill in data entry and retrieval.

+ Skill in customer service, including telephone and email.

+ Skill in the use of programs such as Microsoft Office (Word, Outlook, Excel) and Adobe .

+ Ability to establish work priorities.

+ Ability to plan, organize, and coordinate work assignments.

+ Ability to organize and file materials.

+ Ability to review relevant data for accuracy and completeness.

+ Ability to use basic accounting in maintaining various bureau program fiscal matters and maintain financial/fiscal records.

+ Ability to understand and apply applicable rules, regulations, policies, and procedures relating to administrative operations.

+ Ability to communicate effectively, both in writing and verbally.

+ Ability to establish and maintain effective working relationships with others.

+ Ability to exercise discretion and maintain confidentiality of information.

+ Ability to work with little or no direct supervision.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:

+ Annual and Sick Leave benefits;

+ Nine paid holidays and one Personal holiday each year;

+ State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;

+ Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com ;)

+ Flexible Spending Accounts;

+ Tuition waivers;

+ And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com .

For an estimate of the total compensation package for this position, please visit the Total Compensation Estimator Tool located above under the Posting Closing Date.

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-###-####). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clickinghere ( . All documentation is due by the close of the vacancy announcement.

Location:

GAINESVILLE, FL, US, 32307 GAINESVILLE, FL, US, 32641 GAINESVILLE, FL, US, 32605 GAINESVILLE, FL, US, 32607 GAINESVILLE, FL, US, 32608 GAINESVILLE, FL, US, 32606 GAINESVILLE, FL, US, 32653 GAINESVILLE, FL, US, 32611 GAINESVILLE, FL, US, 32601 GAINESVILLE, FL, US, 32609

Nearest Major Market:Tallahassee