ADMINISTRATIVE ASSISTANT II - 64031646 - STATE OF FLORIDA : Job Details

Requisition No: 840910

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT II - 64031646

Pay Plan: Career Service

Position Number: 64031646

Salary: $33,760.00 - $36,400.00

Posting Closing Date: 11/25/2024

Total Compensation Estimator Tool

OVERLAP POSITION FOR TRAINING PURPOSES

Duties and Responsibilities

This position serves as part of the Admin Support team in the Division of Administration which includes support for the Bureaus of General Services and Finance and Accounting. In specific, works closely with the Design and Construction Section (DCS).

Coordinates the selection process for architectural, engineering, and Construction Management at Risk services. The scope of work includes placement of advertisements; maintains proposal information, communicates with vendors and evaluation team; records and maintains evaluation team documents; Maintains record files of the selection process.

Maintains the as-built drawing file library, the DCS forms library, and the DCS SharePoint site. Serves as the records custodian for DCS. Works with scanning services to digitize paper records as needed. Provides notary services.(this is implied).

Coordinates weekly Division of Administration conference call notes and agenda, updates email distribution lists and sends calendar invitations.

Serves in the PCard Accountant role for charges made by AAII (64031646). Serves as property delegate for F&A and Director's Office.

Reserves conference rooms. Routinely assists Admin Support Team with other special projects as needed. Provides out of office coverage for purchasing, phones, mail, and other Admin Support Team duties.

Serves as travel champion and assists DCS staff with the Statewide Travel Management System.

Assists DCS Administrator with review and approval of purchase requisitions for construction in the My Florida Market Place/Ariba on Demand system.

Assists the DCS Budget Manager with DocuSign, communication with vendors as needed, and maintaining information uploaded into FACTS.

Required Knowledge, Skills, and Abilities:

Knowledge of various computer software programs (i.e., Microsoft Word, Excel, etc.) Ability to follow verbal and written instructions. Ability to communicate effectively verbally and written. Ability to prioritize and maximize time. Ability to work well with others.

Qualifications:

Minimum - Proficiency with Microsoft Office, ability to communicate effectively both verbally and in writing, dependability and teamwork.

Preferred - TEAMS and State of Florida Purchasing and travel processes.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

4052 Bald Cypress Way

Tallahassee, FL 32399

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:

* Annual and Sick Leave benefits;

* Nine paid holidays and one Personal Holiday each year;

* State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

* Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

* Flexible Spending Accounts;

* Tuition waivers;

* And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-###-####). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-###-####). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32399