Administrative Assistant II - FORT WAYNE - ALLEN COUNTY AIRPORT AUTHORITY : Job Details

DescriptionDuties and Responsibilities

• Assists Director of Administration & Finance with administration of human resources, including employee benefit programs and human resource database.
• Assists Airport Development Manager with lease negotiations, renewals and extensions; land purchases and sales; and operating agreements.
• Prepares and maintains lease documents and other agreements with regular interface with the airport attorney regarding all document creation, delinquent rent judgments, evictions and other legal matters.
• Maintains current tenant roster (i.e., airlines, rental car companies, taxi cabs, etc.).
• Maintains stakeholder database.
• Manages the Authority's document retention and disposal program, including filing of Authority records.
• Updates internal manuals, policies and SOPs.
• Composes, types and proofreads correspondence, reports, marketing materials or other documents.
• Provides back-up for the Administrative Assistant: answering phone, greeting public, and other duties as needed.
• Assists with maintaining a clean and organized Authority break room, including loading/unloading dishwasher and other miscellaneous tasks.
• Performs other duties as assigned.

Knowledge and Abilities

• Ability to write, edit, and proofread documents
• Advanced knowledge of Microsoft Office suite
• Ability to effectively communicate, orally and written
• Ability to establish and maintain effective working relationships and to work diplomatically with the public
• Knowledgeable of administrative procedures and preparation, filing systems, office machine operations, and Business English
• Ability to exercise independent judgment with minimal direct supervision and maintain confidentiality
• Must be a self-starter and team player
• Must be accurate and have an attention to detail
• Ability to adapt to the changing priorities of the Airport Authority
• Knowledge of office practices, procedures, and standard record keeping.

Experience and Education Requirements High school or equivalent education with one to three years of work experience in office procedures; Position requires computer operations experience, including strong working knowledge of email, word processing and spreadsheet applications (Microsoft products desirable).SupervisionReceivedRequirementsNumber of Work objectives are set by supervisor; the methods of performing tasks are frequently left to the judgment of the employee with a supervisor giving occasional instruction or advice on decisions.SupervisorNo formal responsibility for supervising other employees.Direct Reports0Indirect Reports0Special Requirements - Pass a pre-hire drug screenPhysical Requirements -Light Work - Exerting up to 20 lbs of force occasionally, and/or up to 10 lbs of force frequently, and/or a negligible amount of force constantly to move objects. Physical ActivitiesStooping/BendingBending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full use of the lower extremities and back musclesHand-arm Manipulation/ReachingManual control or manipulation of objects through hand and/or arm movements, which may or may not require continuous visual controlRepetitive MotionsSubstantial movements (motions) of the wrists, hands, and/or fingers.Finger ManipulationMaking careful finger movements in various types of activities; picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand or arm as in handling; usually hand and arm are not involved to any great extent.TalkingExpressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quicklyHearingAbility to receive detailed information through oral communicationVisual and Sound RequirementsNear-visual DifferentiationSeeing things within arms reachEnvironmental RequirementsThe position is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).RequirementsHigh school or equivalent education with one to three years of work experience in office procedures; Position requires computer operations experience, including strong working knowledge of email, word processing, and spreadsheet applications (Microsoft products desirable).

• Must be able to pass a pre-hire drug screen
• Pass federal fingerprint-based criminal history background check