Administrative Assistant II - Towson University : Job Details

* Receives and screens telephone calls and visitors; handles walk-in questions and administrative emails. Independently handles procedural and substantive matters and inquiries which do not require technical knowledge and refer callers to others as appropriate.* Runs reports on department's financial operations; interacts with Peoplesoft Financials; works closely with the office Program Specialists, Dean and Associate Dean of Graduate Studies, and Provost's Budget Office.* Processes Graduate Program Director contracts.* Supports the Graduate Assistantship Office through timely communication with faculty, staff, and students. Processes Graduate Assistantship Appointments, including interactions with Human Resources, Payroll, and Student Billing when needed.* Maintains Dean's and Associate Dean's calendar.* Assists with GSA orientation and on-boarding of new officers.* Maintains departmental records, graduate faculty lists; implements, and maintains filing systems; enters, updates, and retrieves information as needed; interacts with Peoplesoft.* Organizes and schedules office meetings and special events; takes meeting minutes, sends calendar invites and orders food.* Handles department inventory: office and storage spaces, telephones, and business cards; orders office supplies.* Organizes events for current, new, and prospective graduate students.* Collaborates with the Dean and Associate Dean to identify and cover other responsibilities to ensure the smooth functioning of the Office of Graduate Studies.Telework may be available for this position up to two days per week following the completion of 90 days of service in good standing.* High School diploma or equivalent.* Three years of experience providing administrative support.* The selected candidate must also have knowledge of Microsoft applications; sufficient level of expertise involving technology; excellent customer service and interpersonal skills; ability to communicate effectively; ability to understand and follow instructions; to project a professional and positive image of the unit and institution; and the ability to plan, organize and prioritize tasks.* PeopleSoft & Stratus experience preferred.Except for qualifications established by law, additional related experience, and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.