Administrative Assistant II - The Mount Sinai Hospital : Job Details

Details Client NameThe Mount Sinai Hospital Job TypeTravel OfferingNon-Clinical ProfessionNon-Clinical SpecialtyAdmin Assistant Job ID31045052 Job TitleAdministrative Assistant II Weekly Pay$474.89 Shift Details ShiftMid - 8x3 - 03PM Scheduled Hours24 Job Order Details Start Date04/07/2025 End Date07/05/2025 Duration13 Week(s) Job DescriptionJob Title: Administrative Assistant II Job Specialty: Dermatopathology Job Duration: 13 Months Shift: Monday-Friday 8:00 AM - 5:00 PM Guaranteed Hours: 37.50 Experience: 4+ years related administrative or business experience License: N/A Certifications: N/A Must-Have: Proficient in MS Office Suite (Intermediate level), Excellent Organizational Skills Job Description: - Researches, locates, and compiles information for reports. - Assembles and categorizes figures for computation and calculations. - Prepares statistical reports. - Prepares and monitors budgets and grant allocations, maintaining accruals. - Prepares documents required to maintain balanced accounts for review and approval. - Maintains departmental employee files and ensures compliance with regulatory standards. - Initiates and follows through on human resources and payroll transactions. - Generates weekly payroll submission and maintains liaison with human resources and payroll to resolve issues. - Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings, and visiting professorships. - Assists in the development and coordination of informational packets for participants. - Transcribes and distributes minutes. - Investigates, evaluates, and resolves typical administrative or operational problems or situations affecting the work unit. - Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations, and pertinent information are included. - Ensures adequate restock of supplies for the department and takes inventory or examines merchandise to identify items to be reordered or replenished. - Requisitions merchandise from supplier and collaborates with purchasing to secure the best pricing for equipment and supplies. - Tracks the expiration of vendors' contracts and renews them as needed. - Serves as a liaison with other departments or external parties to complete projects or assignments. - May participate in the completion of grant applications, special projects, and survey preparations. - May make travel arrangements and accommodations, and prepare travel reimbursements and expense reports. - May screen and prioritize incoming mail for needed action and follow up, responding where appropriate. - May screen telephone calls, answer inquiries, or direct callers to the appropriate individuals. - May screen and schedule patient appointments and referrals, and keep records of patient billing for submission. - Performs other related duties. Skills required: - Adaptability to maintain effectiveness amidst major changes. - Ability to learn and apply new job-related information quickly. - Excellent customer relationship and loyalty building. - Collaborative relationship-building for goal accomplishment. - Effective communication, ensuring audience engagement and understanding. - Team involvement to achieve goals and objectives. - Sound decision-making using data comparison and analysis. - Initiative and proactive action for objectives achievement. - Efficient time and resource management for task completion. - Attention to detail and quality orientation in task execution. - Stress tolerance, maintaining performance under pressure. Education: Associate's degree or equivalent combination of experience (Bachelor's preferred). Languages: English - Read, Write, Speak Client Details Address1468 Madison Ave CityNew York City StateNY Zip Code10029 Job Board DisclaimerBy applying for jobs on this website, you consent to receive daily messages from CYNET about assignments that match your profile. Email or text HELP for more info, or STOP to unsubscribe.Your mobile info will not be shared with third parties for marketing. Standard messaging and data rates may apply.