Administrative Assistant III - Kentucky Community and Technical Colleges : Job Details

Title: Administrative Assistant III

Salary Range: $37,944.00 - $45,516.00 Annually

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Big Sandy Community & Technical College

Campus Location: Prestonsburg Community College

Department:

Total Rewards

Big Sandy Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

* Exceptional health care, vision, and dental coverage for you and your family

* Tuition discounts and waivers

* 403(b) retirement plan: a 5% employee contribution receives a 10% employer match

* Vacation/Sick Time

* Work-Life Balance

* 9.5 Paid Holidays

* 2 Weeks of Institutional Closing Pay (Last 2 weeks of December) for qualifying positions

* Employee Assistance Program

Job Summary

Big Sandy Community and Technical College is seeking a Administrative Assistant III to complete secretarial/clerical duties, correspondence, course schedules, budgets and payroll assignments, etc. Provides exceptional customer service.

Job Duties:

* Manage College Schedule, keeping abreast of changing course descriptions, pre-requisites, adding and dropping classes, keeping BSCTC employees informed with accurate information for advising.

* Coordinates and schedules all rooms using Archibus for the Prestonsburg, Hager Hill and Mayo campuses.

* Enter all room assignments for the academic courses in PeopleSoft for all campuses.

* Serve as liaison for universities leasing space, aka Lindsey Wilson.

* Calculate overloads for all faculty.

* Prepare Payroll Assignments for all adjunct and overload, full-time General Education and Technical Faculty.

* Initiating electronic Payroll Assignment forms for faculty each term.

* Reconcile adjunct budgets with HR.

* Manage Travel and Expenses for Provost budgets lines.

* Order necessary supplies.

* Reconcile the ProCard statement monthly.

* Maintain files, prepare reports, and schedule appointments on behalf of the Provost.

* Manage projects in the Provost Office frequently involving senior administrators of the college.

* Serve as receptionist for the Provost Office by greeting visitors, answering phone, distributing mail, etc.

* Assist with high level confidential materials related to the area.

Minimum Qualifications:

Associate Degree and 3 years related experience.

Preferred Qualifications:

Bachelor's Degree and 2 years related experience.

Additional Skills Requested:

Highly proficient in Microsoft Office including Word, Excel and Power Point.

Ability to quickly learn and consistently adhere to policies and processes.

Exceptional discretion and confidentiality.