Administrative Assistant III - University of North Georgia : Job Details

Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of nearly 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus.

Job Summary

The University of North Georgia is currently accepting applications for an Administrative Assistant III on the Dahlonega campus. The Administrative Assistant III to the Director of Alumni Relations and Annual Giving is a full-time administrative support position responsible for providing a full range of moderately complex clerical/secretarial work assignments in support of the AR/AG Office. The incumbent reports directly to the Director. The Administrative Specialist is the primary administrator of state budget, travel, scheduling, correspondence, record keeping, alumni sub-group management and day-to-day operations of the office.

Responsibilities

* Assists the Director of Alumni Relations and Annual Giving in the Office of Alumni Relations and Annual Giving.

* Manages essential office operations and provides administrative support for a variety of routine projects, including the department's budget, database, and occasional issues of a sensitive nature. Candidates must exercise a high-level of discretion and integrity in the performance of these duties.

* Serves as the primary point of contact for all meetings chaired by the Director of AR/AG, including scheduling, agenda preparation, attendee notification, preparation of meeting materials, meeting follow-up, etc.

* Acts as a customer-service liaison with departments on campus, friends and alumni, as well as the general public. Receives and responds promptly to/answers telephone, mail and email inquiries. Ensures the efficient operation of the Office of AR/AG by working collaboratively, with a positive and responsive attitude. Must possess excellent customer relations and communications skills.

* Prepares and assembles a wide variety of routine and special drafts, memos/letters, meeting materials and reports.

* Where appropriate, provides supervision and direction to student workers and volunteers.

* Maintains inventory of supplies for the Office of AR/AG.

* Other job related duties as assigned by supervisor.

Knowledge, Skills, & Abilities

* Must have working experience and knowledge of the Office Suite for Windows including Excel, Word and PowerPoint.

* Excellent communication and customer service skills.

* Must be able to lift up to 25 lbs., climb stairs and assist with event set-up and break-down.

Required Qualifications

* Bachelor's degree required.

* One (1) year of administrative support experience;

* Or equivalent combination of education and experience.

* Experience with budget management and financial reports required.

Preferred Qualifications

* Experience with Blackbaud's Raiser's Edge and NetCommunity is preferred.

Required Documents to Attach

* Resume

* Cover Letter

* Contact information for three professional references.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at

Institutional Values

The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Equal Employment Opportunity

The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans.

Other Information

* This role is considered a position of trust.

* Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires.

Background Check

* Position of Trust + Education