Administrative Assistant III - Texas State University : Job Details

Posting InformationPosting Number 2025250 Posting/Functional Title Administrative Assistant III University Pay Plan Title Administrative Asst III Location Round Rock Department Dept of Health Informatics & Information Management Recruitment Type Open to All Job Type Full-Time Funding Source Permanent Monthly Salary $3,440.67 - $4,326.00 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.* Experience in an administrative assistant position* Experience monitoring budgets* Proficient in Microsoft Office 365 to include Word, Excel, Outlook, Teams, and SharePoint* Proficient with technology for online meetings* Experience communicating professionally in speech and writing with internal and external contactsPreferred Qualifications* Two or more years experience in an administrative assistant or office manager position* Exceptional organization and data management skills* Experience in a university or school environment* Experience with TXST processes to include travel, PCRs, and purchase requisitions* Knowledge of Adobe Sign, Adobe Acrobat, and/or other Adobe products and utilizing Texas State systems including but not limited to, Banner, CourseLeaf, Logi, Degree Works, and SSBJob DescriptionJoin our TXST team on the beautiful and expanding Round Rock campus (RRC)!The Administrative Assistant Ill position in the Department of Health Informatics & Information Management serves as the functional office manager and provides direct, high-level, administrative support to the Department Chair, faculty, and students while also working closely with the Dean's Office.Job DutiesProvide advanced administrative support and perform a variety of work activities including:* Organize, manage, analyze, and report electronic and paper-based data about students, staff, and faculty* Exercise advanced attention to detail* Supervise, execute, and delegate complex work tasks to meet assigned deadlines while balancing multiple priorities.* Prioritize, understand, and ability to follow verbal and written instructions* Create, review, and process purchase orders and invoices* Create and process travel application requests and reimbursements* Monitor department accounts and reconcile expenditures* Monitor transactions of the operating budget for the department to ensure compliance with university policies* Process degree audits and provide student registration support* Monitor due dates for assignments and projects* Interact professionally with the Dean's Office and other high-level offices across the university* Plan and assist with various department activities and events* Answer telephones, screen, and transfer calls, and take accurate messages* Compose, type, and proofread correspondence and forms* Organize and prioritize work for office staff* Supervise office staff and student workers* Serve as department leave-keeper, monitoring faculty, staff, and student time entries* Process paperwork for faculty, staff, and student employee hires* Monitor, order, and organize office supplies and equipment* Maintain organization of paper and electronic files per records retention policy* Perform website content maintenance and update social media* Support marketing and program development initiatives* Perform other duties as assignedAdditional Information to ApplicantsApplicants must attach the following:* Resume* List of three references* Cover letter addressing how the required and preferred qualifications are met.Job Open Date 01/22/2025 Job Close Date (posting closes at midnight) 02/05/2025 Open Until Filled No Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices You will be required to electronically attach a resume, cover letter, and list of references to your application. Legal and Required NoticesTexas State University is an equal employment opportunity employer and takes affirmative action to employ covered veterans and people with disabilities.Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.Why work @ Texas State?* Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!* Generous paid time off: vacation, holidays, sick days and many more!* Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program* Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.* An inclusive Bobcat community: join our many social networks offered on and off-campus* Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributionsBy joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, welcoming, and growing universities in the nation.Quick Link