Position Information Posting date 03/11/2025Closing dateOpen Until Filled YesPosition Number 1129255Position Title Administrative Assistant IIIDepartment this Position Reports to Deans Office, School of Arts & SciencesHiring Range Minimum $20.00Hiring Range Maximum $25.00Union Type Not a Union PositionSEIU Level Not an SEIU PositionFLSA Status Non-ExemptEmployment Category Regular Full TimeScheduled Months per Year 12Scheduled Hours per Week 40ScheduleLocation of Position Hanover, NHRemote Work Eligibility? HybridIs this a term position? NoIf yes, length of term in months. NAIs this a grant funded position? NoPosition Purpose The Administrative Assistant provides high-level administrative support to the Senior Project and Administrative Manager and plays a key role in scheduling and coordinating activities for the Dean of Student Affairs, Dean of Arts & Sciences, Dean of Undergraduate Programs, and the Chief Financial and Administrative Officer (CFAO). This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.DescriptionRequired Qualifications - Education and Yrs Exp Associates or equivalent combination of education and experienceRequired Qualifications - Skills, Knowledge and Abilities * Minimum of 3+ years of experience in an administrative support role, preferably in higher education or a similar environment. * Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and scheduling tools. * Exceptional organizational and time management skills, with the ability to multitask effectively. * Strong written and verbal communication skills, with professionalism in handling confidential information. * Ability to work independently and collaboratively in a dynamic, high-energy environment.Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
- Experience supporting senior leadership in an academic or institutional setting.
- Familiarity with higher education administrative systems and scheduling platforms.
- Strong problem-solving skills and the ability to anticipate needs proactively.
Department Contact for Recruitment Inquiries Maria AndersonDepartment Contact Phone Number 603-###-####Department Contact for Cover Letter and Title Maria Anderson, Chief Finance & Operations OfficerDepartment Contact's Phone Number 603-###-####Equal Opportunity Employer Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.Background Check Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential functionSpecial Instructions to Applicants Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. Additional InstructionsQuick Link Key Accountabilities Description Administrative & Scheduling Support * Maintain and coordinate complex calendars for the Senior Project and Administrative Manager, Deans, and CFAO, ensuring alignment with institutional priorities. * Schedule meetings, prepare agendas, and manage logistics, including room reservations, technology setup, and document preparation. * Screen and prioritize meeting requests, appointments, and correspondence. * Assist in drafting, editing, and formatting reports, presentations, and communications.Percentage Of Time 50%Description Project Coordination & Support * Provide administrative assistance for key projects led by the Senior Project and Administrative Manager, including data tracking, document organization, and deadline management. * Support event planning and execution, including coordinating logistics, materials, and communications. * Assist with special initiatives and cross-departmental collaborations as assigned.Percentage Of Time 25%Description Office & Operational Support * Serve as a central point of contact for inquiries directed to the Deans and CFAO, ensuring timely responses. * Maintain organized records, files, and databases to support efficient operations. * Assist in processing expense reports, invoices, and procurement requests. * Ensure compliance with institutional policies and procedures in all administrative tasks.Percentage Of Time 25%- -- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.-- Performs other duties as assigned.
