Administrative Assistant III, Student Services, Full Time - Illinois Valley Community College : Job Details

Administrative Assistant III, Student Services, Full Time JobID: 604

Position Type:

Support Staff Secretarial/Clerical/Administrative Assistant III

Date Posted:

10/15/2024

Location:

Illinois Valley Community College

Date Available:

12/02/2024

Closing Date:

files under review

Additional Information: Show/Hide

Description: Administrative Assistant III, Student Services, Full Time

Reports To: Vice President for Student Services

Salary Range: Min. $22.22 per hour based on qualifications and experience; excellent benefits package included

Position Summary: Primarily responsible for the office management and administrative functions required to effectively implement policies and procedures and day-to-day operations relative to the Division of Student Services. Support the Vice President with the coordination of various aspects of the following annual Student Services sponsored events: Commencement, Academic Awards Ceremony, Etiquette Dinner, and Job Fair. Support the Vice President with basic management tasks such as: compiling budget reports, recording and processing leave requests and overload payments, processing travel forms, entering requisitions, preparing meeting agendas, and recording meeting minutes. Perform complex office management functions in a confidential setting, including but not limited to: compiling accurate records of Title IX interviews, student disciplinary hearings, and channeling sensitive interactions with students and community stakeholders to the proper individuals.

Qualifications: Associate's Degree in Business Technology, other related field, OR equivalent professional office management experience; strong technical skills, including experience working with Microsoft Office; strong organizational and oral/written communication skills; excellent spelling, grammar, attention to detail, troubleshooting, and proofreading skills required. Bachelor's Degree; experience working with an ERP system (Ellucian Collegue); previous higher educational institution working experience; and event coordination/management experience preferred.

Application Process: Complete online application by clicking on the Apply link shown above and include a resume, applicable unofficial transcripts, and a cover letter specifically addressing how your qualifications meet the duties and responsibilities outlined in the job description. A full job description is attached. Applications are accepted until the position is filled though priority will be given to applications received on or before Wednesday, October 30, 2024. Employment is contingent upon criminal background check and skill set assessment; employment sponsorship is not available. AA/EOE