Administrative Assistant IV - The Fountain Group Llc : Job Details

Administrative Assistant IV

The Fountain Group Llc

Job Location : Waukegan,IL, USA

Posted on : 2024-11-23T08:49:16Z

Job Description :
The Fountain Group is currently seeking an Admin Assistant IV for a prominent client of ours. This position is Waukegan, IL. Details for the position are as follows:Job Description:
  • $29.00 - $32.00/HR to start! W2
  • 6-month contract - (potential to convert based on performance & budget). (Hybrid position - 3 days onsite, 2 days remote)
  • Responsibilities include:
    • Provides general administrative support. May provide back-up support to higher-level management as needed.
    • Effectively monitors manager and team calendars, proactively solves conflicts.
    • Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
    • Interacts with high-level executives and manages confidential or business-sensitive information.
    • May include some support for tracking budget expenditures.
    • Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations.
    • Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
    • Coordinates new employee office set-ups and onboarding.
    • May train/coordinate work for new administrative assistants.
    • Operates with general instruction and some supervision.
    • Safeguards Client confidential information
Qualifications:
  • Minimum HSD/GED required/ some college preferred.
  • Previous admin experience supporting executives.
  • Experience working in pharmaceutical company or CRO strongly preferred.
  • Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements.
  • Make it happen spirit & attitude as well as persistence.
  • Adaptive learner that grasps information quickly, and adapts to changes that may happen daily
Apply Now!
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