Administrative Assistant - Jane Stephens Honors Program and Faculty Senate - Southeast Missouri State University : Job Details

Salary: Depends on QualificationsLocation : Cape Girardeau, MOJob Type: Full-TimeJob Number: 202400367Division: Academic AffairsDepartment: Honors ProgramOpening Date: 10/30/2024Position Summary Administrative AssistantJane Stephens Honors Program and Faculty SenateFull-TimeThe Administrative Assistant will work 20 hours a week for the Faculty Senate and 20 hours a week with the Jane Stephens Honors Program. Primary Responsibilities

• Provides full administrative support to Faculty Senate and Honors Program
• Greet visitors, answer phone lines, and schedule campus visits while providing quality customer service to constituencies
• Records minutes of all Faculty Senate meetings, including summaries of debates concerning bills and resolutions
• Distributes minutes and publicizes meeting agendas in electronic form
• Maintains paper and electronic files, including archives of bills, resolutions, and minutes
• Creates/maintains searchable databases, accessible via the Internet of those documents
• Maintains paper and electronic form archives of Faculty Senate committee reports, cross-referenced as appropriate to bills and resolutions
• Oversees scheduling of meetings of Faculty Senate and Senate committees
• Attends and records minutes of Faculty Senate legislative committees and conference committee meetings, as scheduling allows
• Maintains Faculty Senate and Honors Program budget
• Assists in the maintenance of the Faculty Senate and Honors Program website
• Assists in the management of the Honors Program Graduate Assistant and Student Worker
• Contact publishers for textbook desk copies and process textbook requests from faculty
• Maintain department waiting lists for classes and run prerequisite checks for classes
• Enter detailed class information and instructor information into Banner for each term
• Correspond with current and prospective students
• Maintain various department mailing lists
• Maintain and organize department and student files, both paper and electronic
• Compose and produce letters, memos, and reports
• Performs other administrative, archival, and data collection duties as assigned

Required Qualifications

• High school diploma or GED
• Demonstrated complete administrative skills including excellent interpersonal, verbal, and written communication skills
• Proficient knowledge of Microsoft Office
• Excellent organizational skills and time management skills
• Demonstrated ability to handle multiple tasks with frequent interruptions
• Demonstrated ability to work independently with minimal supervision
• Evidence of accuracy in recording data and attention to detail
• Demonstrated ability to initiate and maintain positive relationships, including the ability to communicate effectively with faculty, staff, administration, and community members
• Experience with bookkeeping, contracts, and/or budget management (purchasing, accounts payable, receivables, etc.)
• Ability to handle sensitive and confidential information
• Demonstrated experience and understanding of customer service

Required Information & Deadline Application Deadline: To ensure full consideration, application materials listed below must be received by November 15, 2024. The position is available immediately and will remain open until filled. To Apply: Submit the following items by clicking on the APPLY button at the top of the job announcement:

• Letter of interest addressing required qualifications
• Current resume
• Names and contact information of three professional references may be asked for at a later date if not submitted

Additional Information | About Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning community in a global society. SEMO Fact BookSEMO Strategic Action PlanSoutheast Missouri State University provides an excellent benefits package. For complete benefit details visit our website at