Our client is an investment firm based in the San Francisco Bay Area. They are seeking a detail-oriented Admin Assistant for their brand new office in Menlo Park that will manage the office and provide support to executive staff.
Responsibilities
- Organize and schedule meetings and appointments.
- Organize travel and accommodations.
- Review and manage executive expenses.
- Prepare for, greet, and assist office visitors.
- Review physical mail and flag if important.
- Participate in the planning and execution of company events.
- Serve as point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
- Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time,
- Manage contract and price negotiations with office vendors, service providers, and office lease.
Qualifications
- 2-3 years of experience in an Administrative Assistant or Office Manager role.
- Due to the need to correspond with Asia partners, business level proficiency in Mandarin (read/write) is preferred.
Compensation and Benefits
- $80,000 - $90,000, depending on experience.
- Medical, dental and vision coverage.
- 401k.
- Flexibility to work from home one day a week.