Administrative Assistant - Monmouth University : Job Details

Posting Details

Requisition Number S811P Job Position Title Administrative Assistant Department Real Estate Institute Immediate Supervisor Title Interim Director FLSA Non-exempt Grade 10 Union OPEIU Status Full-time Total Number of Authorized Work Hours per Week 36.25 Total Number of Authorized Work Weeks per Year 52 Advertised Rate of Pay $22.92 (external) Position Summary

Monmouth University is seeking a dynamic and organized individual to join our team as an Administrative Assistant for the Kislak Real Estate Institute (KREI). The ideal candidate will possess exceptional communication skills, both verbal and written, along with excellent attention to detail and strong time management abilities. They should demonstrate a proactive approach to their work and have the ability to work effectively with University personnel and stakeholders associated with the Kislak Real Estate Institute.

Key Responsibilities include:

* Coordinate and manage administrative tasks related to KREI, including correspondence, scheduling and record-keeping.

* Execute fundraising events and initiatives with strong follow-up skills to ensure their success, including the Leadership Excellence Award Dinner, Golf Outing and more.

* Maintain databases, prepare mailings, and manage invoices for all functions.

This is an in-person, on-campus, non-remote position.

A complete list of job duties is available at

Special Instructions to Applicants Required Skills or Software Intermediate knowledge of MS Word 2016, Intermediate knowledge of MS Excel 2016, Must be able to utilize a variety of computer software programs in order to successfully complete assigned tasks Required Years of Experience 2 Required Degree, Licenses or Certifications Other Requirements

* Two (2) years experience in special events coordination and office administration

* Excellent communication skills, both verbal and written

* Excellent attention to detail, time management skills, problem-solving skills

* Ability to communicate with University personnel and those associated with the Real Estate Institute on many different levels

* Strong follow-up skills to ensure the success of all fundraisers and events run through the office

* Ability to perform and assist with administrative duties related to the Kislak Real Estate Institute

* Must have a strong sense of self initiative and be able to demonstrate a proactive approach to their work

* Ability to work a flexible work schedule, including evenings and weekends as needed

Preferred Qualifications Posting Date 03/29/2024 Closing Date

Job Duties

Job Duties

Duty

Implement and manage activities for fundraising events for Kislak Real Estate Institute, including but not limited to: Leadership Excellence Award Dinner, Golf Outing, Case Competition, Stephen Seigel Lecture Series and Career Night.

Regular or Occasional Regular Duty

Provide excellent customer service to students, supervisors, other University personnel and parents via phone or in person. Assist with general questions for the department. Take messages and route callers/students to appropriate service areas for assistance.

Regular or Occasional Regular Duty

Work with University Advancement, Facilities Management and other University Departments regarding any needs for Real Estate Institute sponsored events.

Regular or Occasional Regular Duty

Arrange and confirm meetings. Provide logistical support such as travel arrangements, room scheduling, audio/visual and food ordering.

Regular or Occasional Regular Duty

Perform all administrative tasks related to the Kislak Real Estate Institute, providing general administrative support, to ensure the smooth operation of the Institute's activities. Perform clerical duties for the department including but not limited to preparing meeting minutes, agendas, and other correspondence, forms and reports. Sort and distribute mail; and perform photocopying, faxing, and filing.

Regular or Occasional Regular Duty

Coordinate the placement of book orders and obtain complimentary copies of textbooks and associated teaching materials.

Regular or Occasional Occasional Duty

Maintain databases for all functions; prepare mailings for all events and programs, including maintaining department filing systems. Prepare and update databases for addresses, communications, syllabi and other forms and documents.

Regular or Occasional Regular Duty

Maintain invoices and adhere to budget - A/R, A/P, billing, collections and purchases.

Regular or Occasional Regular Duty

Assisting with creation of Marketing and/or Promotional Materials. Assist with obtaining and tracking licenses, contracts and various agreements and documents.

Regular or Occasional Regular Duty

Assist in maintaining departmental webpage and portal content.

Regular or Occasional Regular Duty

Order and maintain supplies for department.

Regular or Occasional Occasional Duty

Assist student organizations, and clubs specific to the department, in their programs with room reservations, food orders, flyers distribution, etc.

Regular or Occasional Regular Duty

Other duties as assigned

Regular or Occasional Occasional